<p>This position reports on-site.</p> <p>Summary: This position is responsible for performing secretarial, administrative and related tasks of a confidential nature for the Chief Operating Officer and other management personnel.</p> <p>Duties and Responsibilities:</p> <ul> <li>Employee is responsible for adherence to all compliance programs and the completion of all required and assigned training by established due dates </li><li>Employee is responsible for understanding their duties and responsibilities as it relates to the Bank Secrecy Act, ("BSA"), Anti-Money Laundering Act ("AML") and Office of Foreign Assets Control Regulations ("OFAC"). This includes understanding any responsibilities outlined under the Bank's BSA/ OFAC Program, participating in any required training and promptly complying with all reporting requirements </li><li>Understands and complies with requirements of all laws and regulations applicable to position </li><li>Provide confidential administrative support in an accurate and flexible manner </li><li>Schedule and manage the Executive's daily appointment calendar </li><li>Coordinate travel and lodging arrangements </li><li>Arrange and coordinate meetings, conferences, special functions and appointments </li><li>Collect and prepare information for use in discussions and meetings with executive staff members, Board of Directors, and outside individuals </li><li>Act as primary liaison with various departments within the Bank; respond to inquiries and complaints related to the Department </li><li>Develop a working relationship with superiors and peers to accomplish department and Bank goals </li><li>Compose letters and memoranda from verbal direction, dictation, or from Bank policies and procedures </li><li>Type and coordinate correspondence, reports, memoranda, special projects, technical papers, and related material for the department as requested </li><li>Receive and answer telephone calls, mail and visitors and provide information in accordance with Bank policy </li><li>Maintain records, gather and check data, as well as design, format, compose, and edit a variety of reports </li><li>Perform other duties as assigned </li></ul> <p>Salary Range: The salary range budgeted for this position represents the Company's good faith minimum and maximum range for this role at the time of posting. The compensation offered to a candidate may vary depending on several factors, including a candidate's qualifications, skills, competencies, experience, and location.</p> <p>Geographic Location:</p> <ul> <li>Irvine, CA: $68,000 - $85,000 (Annually) </li></ul> <p>Applicants must have current work authorization when accepting a First Foundation Inc. position. Currently, we cannot sponsor or take over the sponsorship of an Employment Visa.</p> <p>Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Education and/or Experience:</p> <ul> <li>High School diploma or equivalent required; higher degree preferred </li><li>Minimum of 3-5 years of related experience </li></ul> <p>Skills:</p> <ul> <li>PC proficiency in Microsoft Office. Highly organized and flexible </li><li>Excellent verbal/written communication skills with the ability to effectively communicate with all levels of personnel </li><li>Self-motivated, detail-oriented team player. 60 wpm typing skills </li><li>Strong knowledge of business English, spelling, and punctuation </li><li>Ability to take shorthand or to transcribe dictation </li><li>Organized, independent, and self-motivated with a team player attitude </li><li>Present a professional image in dealing with customers, interdepartmental and external representatives </li></ul> <p>Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>While performing the duties of this job, the employee is regularly required to sit for long periods of time; use hands to operate controls on computer; reach with hands and arms for phone and computer work; to communicate on the phone wearing a headset for extended periods. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. This job description is subject to change at any time.</p> <p>First Foundation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law.</p>