<p>Position Details</p> <p>Position Information</p> <p>Recruitment/Posting Title Administrative Coordinator Confidential Job Category Staff & Executive - Administrative & Support Department IPO-Budget & Accounting Overview</p> <p>The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.</p> <p>Posting Summary</p> <p>Rutgers, The State University of New Jersey is seeking an Administrative Coordinator Confidential for the Division of Institutional Planning & Operations (IP&O). IP&O employs a workforce of approximately 2,500 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses and expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety, and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.</p> <p>Among the key duties of this position are the following:</p> <ul> <li>This position will assist the Asst. Director in the resolution of employee issues, progressive discipline, and labor management for all of IP&O. </li><li>The position will handle confidential information including labor negotiations documents. </li></ul> <p>FLSA Nonexempt Grade 04 Salary Details Minimum Salary 62129.000 Mid Range Salary 78642.000 Maximum Salary 95154.000 Offer Information</p> <p>The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.</p> <p>Benefits</p> <p>Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:</p> <ul> <li>Medical, prescription drug, and dental coverage </li><li>Paid vacation, holidays, and various leave programs </li><li>Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options </li><li>Employee and dependent educational benefits </li><li>Life insurance coverage </li><li>Employee discounts programs </li></ul> <p>For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.</p> <p>Position Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description Administrators Confidential Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP</p> <p>Qualifications</p> <p>Minimum Education and Experience</p> <ul> <li>Bachelor's degree in a related field plus 2 years of experience, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. </li></ul> <p>Certifications/Licenses Required Knowledge, Skills, and Abilities</p> <ul> <li>Good communication skills and computer literacy. </li><li>Requires excellent communication, organizational and interpersonal skills; commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality. </li></ul> <p>Preferred Qualifications</p> <ul> <li>Experience with Kronos Timekeeping system, RIAS/HCM and ROCS highly preferred. </li><li>Knowledge of state and federal laws pertaining to employment preferred as well as familiarity with union agreements. </li></ul> <p>Equipment Utilized Physical Demands and Work Environment Special Conditions</p> <p>Posting Details</p> <p>Posting Number 25ST0579 Posting Open Date 03/18/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details</p> <p>33 Knightsbridge Rd.</p> <p>Pre-employment Screenings</p> <p>All offers of employment are contingent upon successful completion of all pre-employment screenings.</p> <p>Immunization Requirements</p> <p>Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.</p> <p>Affirmative Action/Equal Employment Opportunity Statement</p> <p>It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you have a minimum of a Bachelor's degree in a related field plus 2 years of experience, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing? </li></ul> </li><li>Yes </li><li>No </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume/CV </li><li>List of Professional References (contact Info) </li></ul> <p>Optional Documents</p> <ul> <li>Cover Letter/Letter of Application </li><li>Writing Sample 1 </li></ul>