<p>Description</p> <p>Title: Admissions Specialist</p> <p>Position Number: 0078827</p> <p>Hiring Unit:Manoa</p> <p>Date Posted: August 12, 2025</p> <p>Closing Date: August 26, 2025</p> <p>Band: A</p> <p>Salary :salary schedules and placement information</p> <p>Full Time/Part Time: Full-time</p> <p>Month: 11-month</p> <p>Temporary/Permanent: Permanent</p> <p>Duties and Responsibilities</p> <ul> <li>Serves as an admissions counselor with a strong general knowledgebase of admissions policies and practices, with a focus on providing support in on-campus programming and events management. </li></ul> <p>Campus Experience (On-campus programming and Welcome Center)</p> <ul> <li>Assists with executing and operationalizing strategies for undergraduate programs taking place in person (i.e. outside of normal business hours, on campus, in Hawaii, on the continental U.S.) or online/virtually. Campus Experience includes all Admissions programming taking place on campus and supporting the Welcome Center function. Constituents for these strategies includes, but is not limited to: prospective students, applicants, parents/family members, admitted students, deposited/matriculated students, and school/college counselors. </li><li>Assists with developing and disseminating the Campus Experience programming calendar of events to campus partners as well as prospective, admitted, and deposited undergraduate and graduate students. </li><li>Identified among the first line of staff to respond to incoming office emails, phone calls, and campus visitor meeting requests. </li><li>Assists in recruiting, interviewing, and training student employees that support the campus experience and recruitment functions. </li></ul> <p>Events Management</p> <ul> <li>Provides support with the logistics and execution of Admission events on- and off-campus (i.e.: in person on campus, in Hawaii, on the continental U.S.; or online/virtually). </li><li>Provides support for processing event contracts, agreements, and procurement management. </li><li>Assists with the event on-site; available as an on-site/event point of contact, especially if/when the Associate Director of Campus Experiences and Events is not available. </li><li>Provides recommendations to the Associate Director regarding events and their effectiveness in relation to overall admissions strategies. </li></ul> <p>Recruitment and Travel</p> <ul> <li>Serves as an office liaison to 2-3 campus units/partners. Specifically for this role, those partners are: Natural Sciences, SOEST, and Education. The liaison role includes: understanding that unit's work related to recruitment and enrollment; monitoring data and enrollment metrics for/with the unit; and liaising with the unit/campus partner for any special admission programs or events. </li><li>Leads, conducts, and participates in recruitment activities and events for prospective and/or admitted/matriculated students. These activities and events may include, but are not limited to: admission information sessions, college fairs, high school visits, on-campus events, and events for other constituents that support students through the college search process (ie: parents, college counselors), which requires travel to various geographical locations and work outside of normal business hours including evenings, weekends and holidays as directed. </li><li>Communicate and corresponds with applicants, parents, school officials, faculty and the general public regarding admissions policies, procedures, and issues through email, phone, and online/virtual methods. </li></ul> <p>Communication/Marketing</p> <ul> <li>Assists in developing and updating promotional brochures, flyers, literature, and other communication/marketing admissions collateral. </li><li>Assists in the development and execution of communication plans for prospective students, applicants, and parents/counselors who have indicated their intent to enroll. </li></ul> <p>Application Review and Selection</p> <ul> <li>Reviews and evaluates student applications. Renders admission and scholarship decisions in alignment with admissions and enrollment management strategies. </li><li>Other duties as assigned. </li><li>Denotes essential duties </li></ul> <p>Minimum Qualifications</p> <ol> <li> <p>Possession of a baccalaureate degree in art, science, education, counseling, social sciences, business or related field and 0 year(s) of progressively responsible professional experience with responsibilities for N/A; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.</p> </li><li> <p>Functional knowledge of principles, practices and techniques in the area of marketing, promotion, recruitment, admissions, and/or counseling demonstrated by knowledge, understanding and ability to apply concepts, terminology.</p> </li><li> <p>Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with marketing, promotion, recruitment, admissions, and/or counseling.</p> </li><li> <p>Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the marketing, promotion, recruitment, admissions, and/or counseling.</p> </li><li> <p>Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.</p> </li><li> <p>Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.</p> </li><li> <p>Demonstrated ability to operate a personal computer and apply word processing software.</p> </li><li> <p>Knowledge of the programs and organizations, their purposes and functions typical of an institution of higher education.</p> </li><li> <p>Some knowledge of the policies and procedures related to the admission of undergraduates.</p> </li><li> <p>Some understanding of the content of undergraduate education and the nature of the undergraduate experience at a research institution.</p> </li><li> <p>Ability to travel off-island, including neighbor islands, mainland, foreign countries, for purposes including visitations, presentations, and college fairs.</p> </li><li> <p>Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs.</p> </li><li> <p>Ability to work outside normally scheduled work hours, including evenings, weekends, and holidays, as directed.</p> </li><li> <p>Ability to lift and carry at least 25 pounds.</p> </li></ol> <p>Desirable Qualifications</p> <ol> <li> <p>Experience and knowledge of UHM's student information system (Banner).</p> </li><li> <p>Experience in working with students, faculty, and administrators in both secondary and post-secondary education.</p> </li><li> <p>Functional knowledge of UHM programs and organizations, their purposes and functions.</p> </li><li> <p>Some knowledge of the policies and regulations in a large, public, research university as applied to the recruitment and/or admission of students, including diverse ethnic, socioeconomic students.</p> </li><li> <p>Computer skills including creating digital files and other presentation and reporting programs.</p> </li><li> <p>Some knowledge of the techniques and procedures involved in academic and personal counseling.</p> </li></ol> <p>To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:</p> <p>Submit resume, cover letter indicating how you satisfy the minimum and desirable qualifications, names of 3 professional references, and official transcripts. Must submit an official undergraduate college transcript with verification of degree awarded. Unofficial web-based transcripts or other course and grade reports (e.g. STAR report for UHM) will not be accepted. Copies of official educational transcripts will be accepted but an original transcript must be submitted if selected prior to hiring. Confidential information must be redacted (i.e. social security number, date of birth, etc.). Note: If you have not applied for a position before using NeoGov, you will need to create an account.</p> <p>Inquiries: Charity Fonoimoana; cfonoi@hawaii.edu</p> <p>EEO/AA, Clery Act, ADA</p> <p>The University of Hawai'i is anEqual Opportunity/Affirmative Action Institutionand is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:http://www.hawaii.edu/offices/eeo/eeo-coordinators/.</p> <p>Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.</p> <p>In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.</p> <p>In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.</p> <p>Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:https://www.hawaii.edu/offices/eeo/accommodation-request/</p>