Executive Assistant II (Human Resources) Kingston,RI

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Executive Assistant II (Human Resources)

University of Rhode Island Kingston, RI

Days Posted: 3 days

Experience Level:Not Specified

Employment Type:Not Specified

Pay Range: $22.37/hr - $35.80/hr (Estimated)

Position Information Posting Number SF02009 Job Title Executive Assistant II (Human Resources) Position Number 106855 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 8 Pay Grade Range Anticipated hiring range up to: $68,000 Status Calendar Year, Full-time, Permanent Department Information Department Office of Human Resources Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu) Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary THE SEARCH WILL REMAIN OPEN UNTIL THE POSITION HAS BEEN FILLED. ____ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. _____ About Human Resources: The HR team at URI is a dedicated group of professionals committed to driving the university's mission by prioritizing our most valuable resource: our people. Currently undergoing an exciting transformation, we are focused on fostering growth, agility, and excellence to become strategic partners and trusted resources for the campus community. We strive to deliver innovative, high-quality, and compliant HR initiatives that attract, engage, develop, recognize, and retain a diverse and talented workforce. Our team works hard, supports one another, and values a collaborative and fun work environment, all while providing exceptional service to the university. _____ Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE with one or more days per week OFFSITE. _____ BASIC FUNCTION: As the Executive Assistant to the Vice President of Human Resources (VPHR), you will provide high-level administrative support, ensuring the smooth operation of the HR office. Your organizational skills and dedication will be key in facilitating the VPHR's strategic initiatives and day-to-day activities. Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist the VPHR in carrying out administrative responsibilities. Research and troubleshoot issues needing resolution. Provide confidential administrative services, including the following: arrange and schedule meetings, both with internal (including staff) and external constituents; manage the Vice President's calendar; prepare and type reports, correspondence, contract proposals, collective bargaining agreements, and related materials; draft and respond to routine correspondence; prepare and maintain spreadsheets and electronic documents. Arrange and schedule grievances, arbitrations, and contract negotiations. Arrange travel for VPHR, prepare and reconcile expense reports. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President of Human Resources. Prioritize responses to correspondence, phone calls, and various issues, thereby minimizing demands on the Vice President's time, allowing them to focus on broader and more critical issues. In consultation with the VPHR, assist in the preparation, tracking and administration of the department's budget(s). Prepare annual budget for the department. Prepare invoice vouchers for payment internally and from external constituents. Develop and maintain office files and budget records, and ensure their confidentiality. Perform other duties as required. OTHER DUTIES AND RESPONSIBILITIES: Represent the VPHR at meetings when they are not available. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet, database management software; fax and copying machines; calculator. Required Qualifications REQUIRED: <ul> <li>High school diploma and seven years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment or relevant comparable experience. </li><li>Proven ability to troubleshoot complex issues, problem solve, and triage time-sensitive matters. </li><li>Demonstrated time management and organizational skills in a multiple-priority environment. </li><li>Excellent interpersonal and verbal communication skills with a high degree of diplomacy. </li><li>Demonstrated commitment to fostering a collaborative and inclusive environment. </li><li>Excellent written communication skills, including the ability to draft memos and develop presentations. </li><li>Proven commitment to discretion and to maintaining confidentiality. </li><li>Experience with word processing and spreadsheets. </li><li>Experience with scheduling and database software. </li><li>Proven ability to analyze data. </li><li>Demonstrated ability to work in a culturally diverse environment. </li></ul> Preferred Qualifications PREFERRED: <ul> <li>Associate's degree and five years of relevant experience, or Bachelor's degree and three years of experience. </li><li>Experience managing office budgets. </li><li>Experience in a labor relations environment. </li></ul> ___ The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 05/09/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. (#3) Other Document - References - the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application). Quicklink for Posting https://jobs.uri.edu/postings/15127

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