<p>The Business Office Specialist handles all aspects of processing US payroll for exempt/non-exempt Syracuse Abroad (SA) employees in the US and abroad, manages Accounts Payable for SA operating/program expenses (including all USD payments, as well as certain payments initiated overseas but paid via US system), including review of extensive travel expense accounts. This position manages the JP Morgan Chase (JPMC) online reconciliation and preparation of printed statements as well as the processing/reconciliation of short term/summer programs expenses, handles the processing of new hires (including student employees), at the Syracuse office and abroad, and is responsible for reconciliation of general ledger accounts and preparation of monthly operating expense report(s). Also maintains inventory of supplies for Syracuse home office.</p> <p>Education and Experience</p> <ul> <li>4 year degree in business or accounting or associates degree with a minimum of 2 years accounting or other relevant experience. </li></ul> <p>Skills and Knowledge</p> <ul> <li>Must be detail-oriented and highly organized. </li><li>Understanding of PeopleSoft General Ledger system and various Microsoft programs, including Excel, helpful. </li></ul> <p>Responsibilities</p> <ul> <li>Independently manage accounts payable for operating and program expenses (Administration, Center, World Partner, Summer and Short Term programs), both in USD and various other currencies. </li><li>Responsible for reconciliation of general ledger accounts for US paid expenses and preparation of monthly operating report. </li><li>Track accounts to be accrued/deferred at close of fiscal year. </li><li>Assist with journal entry and processing as needed. </li><li>Process accounts payable related to Center Program invoices/deposits, membership renewals, study abroad fair registration fees, invoices for: Summer, World Partner, ISOS, hotel stays, legal. </li><li>Manage processing/reconciliation of Summer/Short Terms programs expenses, assigning MyCodes as needed and ensuring accuracy in maintaining correct expenses to appropriate fiscal year. </li><li>Work with Budget Directors in University Schools/Colleges where faculty are assigned for the summer: processing payroll, advances, and allowances. </li><li>Work closely and coordinate with Summer/Short Term program staff to reconcile program expenses and process final salary payments to faculty as grades and expense reconciliations are submitted. </li><li>Audit and process all employee expenses, travel advances, and JP Morgan Chase credit card statements for staff locally and overseas on US payroll. </li><li>Facilitate Business Office procedures, including establishing and monitoring MyCodes for various expenses, coordinating supply purchases, and managing inventory of same (abiding by University hazardous materials regulation). </li><li>Organize and manage flight leader phone assignments as needed. </li><li>Review, process, and manage Accounts Receivable payments including student application fees, Visa payments, and housing security deposits. </li><li>Handle and track all student housing security deposits received and apply refunds to eligible students at the end of each semester and summer program. </li><li>Process payroll for all exempt/non-exempt staff and faculty members at Syracuse Abroad and Centers overseas. </li><li>Act as liaison with University HR and Payroll offices. </li><li>Handle processing of new hires (including student employees) on both main campus and abroad. </li><li>Work closely with colleagues overseas. </li><li>Enter PERS to create PINS for student employees and summer faculty, and process Smart HR Transactions to hire employees in the system. </li><li>Assist in maintaining the partner agreement database, regularly monitoring expiration dates. </li><li>Other duties as assigned. </li></ul> <p>Physical Requirements</p> <ul> <li>Tools/Equipment </li><li>Application Instructions </li></ul> <p>In addition to completing an online application, please attach a resume and cover letter.</p>