<p>Recorder of Deeds</p> <p>Salary</p> <p>$64,777.00 Annually</p> <p>Location</p> <p>Easton, PA</p> <p>Job Type</p> <p>Full time</p> <p>Job Number</p> <p>2025-00267E</p> <p>Department</p> <p>Fiscal Affairs</p> <p>Division</p> <p>Recorder of Deeds</p> <p>Opening Date</p> <p>07/07/2025</p> <p>Closing Date</p> <p>7/18/2025 5:00 PM Eastern</p> <ul> <li>Description </li><li>Benefits </li><li>Questions </li></ul> <p>Application Requirements</p> <p>In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.</p> <p>Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.</p> <p>For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.</p> <p>Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.</p> <p>Job Description</p> <p>GENERAL PURPOSE</p> <p>The Recorder of Deeds position manages the receipt and filing of deeds, mortgages, and other documents related to real estate, and is responsible for the supervision, planning, and coordination of the activities and operations of the Deeds Office. The Recorder of Deeds is responsible for carrying out and controlling procedures and operations necessary in the safekeeping of official documents of record. Work is performed in accordance with applicable Pennsylvania law and regulation.</p> <p>SUPERVISION RECEIVED</p> <p>This position reports directly to the Director of Fiscal Affairs.</p> <p>SUPERVISION EXERCISED</p> <p>This position is responsible for supervision over the following classifications: Clerical Technician 2, Clerical Technician 3, Deputy Recorder of Deeds, and Lead Deputy Recorder of Deeds.</p> <p>ESSENTIAL DUTIES OF THE POSITION</p> <p>Supervises support staff engaged in receiving, processing, and recording deeds, mortgages, and other real estate documents.</p> <p>Interviews applicants. Supervises the training of new employees. Provides direction, assistance, and support to staff performing the recording, scanning, indexing, proofing, and verification of documents and other clerical duties.</p> <p>Advises staff on difficult or unusual problems encountered in recording deeds, mortgages, and other real estate documents.</p> <p>Gathers and provides financial information for equipment and supplies for use in budget preparation. Prepares long and short-term budget recommendations for use by higher level management.</p> <p>Prepares purchase requisitions for purchase of office supplies and equipment.</p> <p>Identifies need and works with Lead Deputy Recorder of Deeds, Deputy Recorder of Deeds, and Solicitor's office with formulation of internal office policies and procedures in compliance with Pennsylvania regulations.</p> <p>Works with the Lead Deputy Recorder of Deeds and Deputy Recorder of Deeds in the creation of forms to assist in the daily operations of the office.</p> <p>Prepares and submits correspondence, administrative records, request, and reports including those for other government agencies.</p> <p>Works with Lead Deputy Recorder of Deeds and Deputy Recorder of Deeds to develop a daily deposit to the bank and periodically perform audits for the staff cash drawers.</p> <p>Advises members of the public of laws and other requirements for recording deeds, mortgages, and other real estate documents. Assists members of the public with finding information and/or how to complete required forms.</p> <p>Represents Northampton County Recorder of Deeds office at conventions, user meetings and seminars. Prepares reports for staff on any changes and/or updates.</p> <p>Develops and submits monthly and annual reports to the state, municipal offices, and school districts.</p> <p>Receives and accounts for all fees, commissions, and charges. Reconciles same on a daily basis. Reconciles monthly expenditure reports and daily bank accounts.</p> <p>Appraises employee performance and handles disciplinary issues. Maintains employee attendance records.</p> <ul> <li>An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. </li></ul> <p>REQUIRED MINIMUM QUALIFICATIONS</p> <p>EDUCATION & EXPERIENCE - Completion of a Bachelor's degree program with major coursework in business, administration, public administration, or a related field. NOTE: Professional work experience in records management, including legal and/or real estate work, which includes supervision may be substituted for the education requirement on a year for year basis; AND</p> <p>At least five (5) years of professional work experience in records management or office management work which has included substantial involvement with and/or exposure to legal and/or real estate terminology, forms, and procedures; AND</p> <p>At least two (2) year of professional work experience involving supervising personnel.</p> <p>KNOWLEDGE, SKILLS, AND ABILITIES</p> <p>Comprehensive knowledge of the goals, objectives, principles, and practices commonly employed in the recording of deeds, mortgages, and other related real estate documents.</p> <p>Comprehensive knowledge of laws, regulations, and precedents governing the recording and safekeeping of deeds, mortgages, and other related real estate documents.</p> <p>Knowledge of administrative methods and records management of techniques commonly used in developing and processing information, keeping records, and ensuring the secure control of information and documents. Must be proficient in the use of legal and real estate terminology.</p> <p>Thorough knowledge of supervisory principles and practices, and possession of the ability to effectively train employees.</p> <p>Ability to learn specific laws, regulations, and requirements governing County operations in the recording of deeds, mortgages, and other related real estate documents.</p> <p>Ability to operate a personal computer to enter information into, and secure information from, established data processing, spreadsheet, word processing, database, and graphics programs.</p> <p>Ability to establish and maintain effective working relationships with employees, officials, and the public.</p> <p>Ability to communicate effectively, both verbally and in writing.</p> <p>Possesses strong organizational skills and the ability to work independently.</p> <p>Ability to read, write, speak, understand and communicate in English to perform the duties of this position.</p> <p>TOOLS AND EQUIPMENT</p> <p>Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.</p> <p>PHYSICAL DEMANDS</p> <p>While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.</p> <p>The employee must occasionally lift and/or move up to twenty-five (25) pounds.</p> <p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>WORK ENVIRONMENT</p> <p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.</p> <p>The noise level in the work environment is usually quiet.</p> <p>SELECTION GUIDELINES</p> <p>Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.</p> <p>The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.</p> <p>FLSA STATUS: FLSA EXEMPT (NOT ELIGIBLE FOR OVERTIME)</p> <p>DESIGNATION: CAREER SERVICE</p> <p>PAY GRADE: CS/GR27</p> <p>UNION STATUS: NON-UNION CAREER SERVICE</p> <p>Updated July 2025</p> <p>Full-time employees of the County of Northampton are afforded a package of benefits which includes the following:</p> <p>Medical Insurance</p> <p>Vision and Prescription</p> <p>Dental</p> <p>Life Insurance</p> <p>Retirement</p> <p>I. Medical Insurance</p> <p>Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.</p> <p>II. Vision and Prescription</p> <p>Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.</p> <p>III. Dental Coverage</p> <p>Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.</p> <p>IV. Life Insurance</p> <p>A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.</p> <p>V. Retirement</p> <p>All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan [457(b)] which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.</p> <p>01</p> <p>Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?</p> <ul> <li>Yes </li><li>No </li></ul> <p>02</p> <p>Do you have a Bachelor's degree in Business, Administration, Public Administration, or a related field? If yes, you must attach a copy of your college transcript(s) - unofficial copies are accepted. Failure to provide transcripts will result in the rejection of your application. If you encounter difficulties in uploading your transcripts, please reach out to Human Resources BEFORE the posting close date. If no, please choose "no".</p> <ul> <li>Yes </li><li>No </li></ul> <p>03</p> <p>If you do not possess a qualifying Bachelor's degree, do you have at least four (4) years of professional work experience in records management, which includes legal and/or real estate work, and supervision? If yes, your work history section must reflect this experience to qualify. If no, please choose "no".</p> <ul> <li>Yes </li><li>No </li></ul> <p>04</p> <p>Do you have at least five (5) years of professional work experience in records management or office management which includes substantial involvement with and/or exposure to legal and/or real estate terminology, forms, and procedures? If yes, your work history section must reflect this experience to qualify. If no, please choose "no". NOTE - For applicants without a Bachelor's degree, this experience requirement is IN ADDITION to the substitution for education. In this instance nine (9) years of experience is needed.</p> <ul> <li>Yes </li><li>No </li></ul> <p>05</p> <p>Do you have at least two (2) years of professional experience in supervising personnel? If yes, your work history section must reflect this experience to qualify. If no, please answer "no".</p> <ul> <li>Yes </li><li>No </li></ul> <p>Required Question</p>