<p>Job Description:</p> <p>The Executive Assistant Senior, Office of the President and Chief Executive Officer (CEO) provides the highest executive-level administrative support in our organization in service to the President and CEO and reports directly to the Assistant Vice President and Chief of Staff (CoS) of Intermountain Health.</p> <p>The key purpose of this position is to support the President and CEO as that individual assures the organization delivers on strategic initiatives and mission work, sets the course for future success, and dedicates space and time to lead, follow up, and create the future vision. This highly visible, high-profile, and professional position directly interacts with external and internal contacts on behalf of the President and CEO, Enterprise Leadership Team (ELT), and senior leaders of Intermountain Health.</p> <p>Essential Functions</p> <ul> <li> <p>Proactively anticipates and manages the executive-level administrative needs to support the fast-paced environment of the Office of the President and CEO in a professional, time-sensitive, accurate, and confidential manner. Primary responsibilities include strong, proactive, and independent critical thinking and relationship building on behalf of the organization and the Office of the President and CEO; masterfully accurate management of executive calendars while prioritizing CEO's time efficiently and resolving conflicts quickly; advanced-level organization of CEO's daily flow of work, communications, and meetings that are reflective of the CEO's priorities; timely and professional responsiveness to inquiries and requests with diligent and detailed follow through and tracking beginning to end; planning, coordination, and execution of executive-related meeting logistics and gatherings for the Office of the President and CEO including the System Board of Trustees meetings; meticulous management of high-volume travel arrangements and timely expense reporting; strong collaboration with leaders and support teams aligned to the Office of the President and CEO; and support of system priorities and strategies, and special projects aligned to the business needs.</p> </li><li> <p>Works as a competent and engaged member of the Enterprise Leadership Team executive assistant team. The role requires a high degree of professional independence, initiative, self-discipline, discretion, adaptability, flexibility, dependability, and accountability.</p> </li></ul> <p>Skills</p> <ul> <li>Trustworthy and confidential </li><li>Critical thinking and decision making </li><li>Proactive and anticipates needs of leader </li><li>Organized and meticulous attention to detail </li><li>Sense of urgency and drive for results </li><li>Strong execution skills and impeccable follow-through </li><li>Nimble and adaptable </li><li>Executive presence </li><li>Outstanding time management </li><li>Strategic planning and problem-solving </li><li>Collaborative team player and partner </li></ul> <p>Minimum Qualifications</p> <p>Demonstrated success in:</p> <ul> <li>Experience supporting a c-suite executive including expert knowledge of professional administrative practices and procedures, ability to effectively represent executive leadership, and perform independently and consistently in a high-paced work environment </li><li>Experience proactively managing complex executive calendars, high-volume travel, and accurate and timely expense reporting </li><li>Masterful organizational skills and attention to detail </li><li>Ability to strategically plan, coordinate, facilitate, manage, and execute executive-level meeting support for both remote and in person meetings </li><li>Excellent verbal and written communication skills and customer service skills in interactions with leaders, caregivers, patients, members, and the public while exercising sound judgement and discretion </li><li>Proficient time management, ability to prioritize and flex work to align with business operational priorities </li><li>Ability to manage conflicting priorities with professionalism and composure </li><li>Excellent interpersonal skills with internal and external senior-level leaders and support teams with ability to collaborate and communicate effectively and professionally in a team environment </li><li>Ability to work proficiently with multiple priorities and deadlines without constant or direct supervision </li><li>Efficiency in problem solving, tracking actions and outcomes from beginning to end, and project coordination </li></ul> <p>Preferred Qualifications</p> <ul> <li>Bachelor's degree in business administration or healthcare administration, or related area </li><li>Experience working in a highly professional C-Suite setting </li><li>Experience working and making independent decisions </li><li>Experience working in a matrixed healthcare setting </li><li>Experience with events coordination and planning </li><li>Leadership experience (e.g., providing training to others on their job duties, coordinating work, acting as a team lead) </li></ul> <p>Additional Information</p> <ul> <li>This position is primarily in-office at Key Bank Tower in downtown Salt Lake City. </li></ul> <p>Physical Requirements:</p> <p>Physical Requirements</p> <ul> <li>Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. </li><li>Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. </li><li>Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. </li><li>For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. </li></ul> <p>Location:</p> <p>Key Bank Tower</p> <p>Work City:</p> <p>Salt Lake City</p> <p>Work State:</p> <p>Utah</p> <p>Scheduled Weekly Hours:</p> <p>40</p> <p>The hourly range for this position is listed below. Actual hourly rate dependent upon experience.</p> <p>$43.67 - $67.41</p> <p>We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.</p> <p>Learn more about our comprehensive benefits package here.</p> <p>Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.</p> <p>At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.</p> <p>All positions subject to close without notice.</p>