<p>Mid America Health is hiring a full-time Purchasing & AP Coordinator. This is an onsite position that works Monday through Friday in our Greenwood, IN office. The hours are 8am - 5pm with some flexibility.</p> <p>Mid America Health offers full benefits including generous paid time off and paid holidays with medical, dental and vision insurance available as well as 401k and a health savings account.</p> <p>Job Title: Purchasing & AP Coordinator</p> <p>Department: Purchasing & Accounting (Dual Role) Reports To: Director of Purchasing Works Closely With: Accounting Department & Controller, Fleet Manager Location: Greenwood, IN</p> <p>Position Summary</p> <p>The Purchasing Coordinator is a dual-role position responsible for supporting both the Purchasing and Accounting departments. This role primarily manages purchasing activities for dental supplies and equipment-including vendor communication, order processing, and inventory coordination-while also performing key Accounts Payable duties such as invoice reconciliation, payment processing, and vendor account management. The ideal candidate is detail-oriented, organized, and comfortable working across departments in a fast-paced environment.</p> <p>Key Responsibilities</p> <p>Purchasing (Primary Oversight: Director of Purchasing)</p> <ul> <li>Source, order, and track dental supplies, materials, instruments, and equipment. </li><li>Maintain accurate purchase records and ensure timely follow-up on backorders or delivery discrepancies. </li><li>Communicate with vendors regarding availability and shipment status. </li><li>Assist with inventory management, including stock monitoring, equipment testing and documentation. </li><li>Coordinate equipment repairs, warranties, and service requests as needed. </li><li>Ensure adherence to company procurement policies and purchasing workflows within Monday.com and Xledger systems. </li><li>Escalate concerns to the Purchasing Director regarding critical service issues and ongoing service calls. </li><li>Other special tasks as assigned by the Purchasing Director. </li></ul> <p>Accounts Payable (In Collaboration with Accounting & Controller)</p> <ul> <li>Receive, code, and enter vendor invoices into the accounting system. </li><li>Reconcile purchase orders, packing slips, and invoices to ensure accuracy before payment. </li><li>Prepare weekly/bi-weekly payment runs (checks, ACH, credit card) for review. </li><li>Maintain vendor files, W-9s, and payment records. </li><li>Research and resolve invoice discrepancies, statements, and credit memos. </li><li>Assist in month-end closing tasks related to AP, including accruals and reporting. </li><li>Support annual audits by providing documentation and AP reports as requested. </li></ul> <p>Qualifications</p> <ul> <li>High school diploma or equivalent required, associate or bachelor's degree in business, Accounting, Supply Chain, or related field preferred. </li><li>2+ years of experience in purchasing, accounts payable, or a related administrative role; experience in dental, medical, or healthcare procurement preferred. </li><li>Strong understanding of purchasing workflows and basic accounting principles. </li><li>Proficiency with inventory systems and Microsoft Office (Excel required). </li><li>Ability to manage multiple priorities, meet deadlines, and maintain accuracy. </li><li>Excellent communication and vendor relationship management skills. </li><li>Strong analytical, organizational, and problem-solving abilities. </li></ul> <p>Key Competencies</p> <ul> <li>Attention to detail </li><li>Time management </li><li>Cross-department collaboration </li><li>Professional communication </li><li>Data accuracy and reconciliation </li><li>Vendor negotiation and relationship building </li></ul> <p>Work Environment & Physical Requirements</p> <ul> <li>Office and Warehouse settings </li><li>Occasional lifting of supply boxes or equipment (up to 50 lbs). </li><li>Ability to sit, stand, and move throughout warehouse and office. </li><li>Ability to travel between the office and warehouse locations as needed (within a 5mi radius) </li></ul> <p>Why Join Us?</p> <ul> <li>Opportunity to develop skills in both procurement and accounting. </li><li>Collaborative environment with cross-department exposure. </li><li>Supportive leadership and opportunities for professional growth. </li></ul>