<p>Your Opportunity</p> <p>At Schwab, you are empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us "challenge the status quo" and transform the finance industry together.</p> <p>As an Executive Assistant within the Wealth & Advice Solutions organization at Schwab, you will provide administrative support to the Managing Director, Investment & Offer Solutions, and additional managing directors in this organization.</p> <p>Your primary responsibilities could include, but are not limited to:</p> <ul> <li>Managing complex calendar time management to balance business needs for senior leaders </li><li>Optimization of regular and ad hoc meetings including conference room and logistical arrangements </li><li>Collaborating across the enterprise on coordination and calendaring for critical gatherings and leadership meetings </li><li>Travel management including reservations, lodging, organization, invoice processing and expense reporting </li><li>Organizing and coordinating team events and offsites, including logistics, catering, and agendas </li><li>Serving as the onsite office manager for some team events, partner high-level meetings, and corporate functions in Lone Tree </li><li>Supporting efforts to drive team engagement, employee recognition and culture </li><li>Timely completion of expense reports </li><li>Establishing and maintaining effective and professional business relationships with all levels of management, employees, and key business partners </li><li>Facilitating vendor management process and invoicing </li></ul> <p>What you have</p> <p>To ensure that we fulfill our promise of "challenging the status quo," this role has specific qualifications that successful candidates should have:</p> <p>Required Qualifications:</p> <ul> <li>5+ years of administrative assistant experience in supporting executives </li><li>Technically savvy, highly proficient in Microsoft Office Applications and able to learn innovative technologies rapidly </li><li>Strong interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic </li><li>A service- and solutions-oriented mindset with exceptional administrative and project planning abilities </li><li>Demonstrated ability to interact with internal and external individuals at all levels, including senior executives, colleagues, clients, and vendors </li><li>Cross-functional and cross-company project management and relationship building skills </li><li>Self-confident, emotionally mature, optimistic, discreet, and enthusiastic </li></ul> <p>Ideal Candidate:</p> <ul> <li>A bias for action, highly organized, and ability to successfully execute on multiple projects simultaneously </li><li>Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities </li><li>Process orientation -- thinks systemically, "connects the dots" and anticipates challenges or needs </li></ul> <p>Unimpeachable integrity, trusted by others and able to deal with highly sensitive information</p>