<p>The Workforce Development Representative performs a variety of administrative functions to support the Division and serves as direct administrative support to the department. This support includes, without limitation, typing, filing, copying, answering the phone, assisting students and visitors with general questions, scheduling meetings and appointments, and taking notes during meetings. The Workforce Development Representative also assists with entering information into the College's databases (Banner, Canvas, etc.). The position requires knowledge of the content and application of policies and procedures of the workforce programs, Shelton State Community College, and the Alabama Community College System. The Workforce Development Representative reports directly to the Director of Workforce Development.</p> <p>SALARY SCHEDULE PLACEMENT: Range of $45,220 - $62,710, based upon the Alabama Community College System and Shelton State Community College Salary Schedule E3-3 to be determined by the applicant's education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant's placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated in the official job posting.</p> <p>Primary Job Duties and Responsibilities:</p> <ul> <li>Perform clerical and office support duties </li><li>Provide direct administrative support to the Director of Workforce Development and the Department </li><li>Understand and follow basic written and verbal instructions </li><li>Demonstrate strong oral and written communication skills </li><li>Demonstrate a caring attitude toward students, faculty, and staff </li><li>Maintain and submit monthly staff attendance reports, travel requests, HR paperwork, etc. </li><li>Assist with registration data entry and tracking </li><li>Organize and maintain records and files </li><li>Complete Purchase Orders in a timely manner </li><li>Order, organize, and maintain inventory of office supplies </li><li>Assist students with routine problems and concerns </li><li>Maintain office confidentiality </li><li>Maintain knowledge of institutional policies and procedures </li><li>Meet deadlines for requested information, data, reports, or other needs </li></ul> <p>Secondary Job Duties and Responsibilities:</p> <ul> <li>Assist with programs and activities related to the Department, including correspondence, reports, and other needed information </li><li>Maintain a calendar and schedule appointments for the Department </li><li>Assists department staff with various functions of the college to include sorting, matching, filing, scanning and, copying paperwork to accomplish various job tasks. </li><li>Serve as an instructional aid in the Workforce classes as needed </li><li>Ability to work a flexible schedule as needed </li></ul> <p>Other Job Duties and Responsibilities:</p> <ul> <li>Comply with the policies of the Alabama Community College System and the College </li><li>Serve on College committees as required </li><li>Participate in professional development, compliance, performance excellence, and training activities as required </li><li>Perform other duties as assigned by supervisor </li></ul> <p>Required:</p> <ul> <li>Associate degree or higher from an accredited institution </li><li>Two years of related work experience </li><li>Experience in an office environment </li><li>Experience using Microsoft Office Suite </li></ul> <p>Preferred:</p> <ul> <li>Bachelor's degree from an accredited institution </li></ul> <p>Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.</p> <p>APPLICATION PROCEDURE: The online submission of a complete packet is the sole responsibility of the applicant. No previous application files will be transferred for consideration of this position. No copies will be given of the application information submitted. Applicants must meet eligibility requirements to work in the U. S. at the time of appointment and must travel at their own expense for all in-person interviews.</p> <p>APPLICATION REQUIREMENTS: A completed application packet consists of:</p> <ul> <li>An online Shelton State Community College employment application. </li><li>A cover letter of application specifically detailing and relating the applicant's education and experience to the qualifications, duties, and responsibilities of the position. </li><li>A current resume. </li><li>Copies of postsecondary transcript(s) identifying the applicant, institution, and verifying degree(s) earned that demonstrate that the applicant meets the educational requirements for the position. If employed, official transcripts must be received in the Office of Human Resources within thirty (30) days of the employment start date. </li></ul> <p>IMPORTANT -PLEASE READ CAREFULLY</p> <p>WORK EXPERIENCE VERIFICATION:</p> <p>Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.</p> <p>Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.</p> <p>Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College's official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.</p> <p>Deadline for Producing Work Experience Verification: With limited exception, work experience verification documentationmust be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant's sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.</p> <p>EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:</p> <p>Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.</p> <p>Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees.</p> <p>Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.</p> <p>More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.</p> <p>Any offer of employment is contingent upon a satisfactory criminal background investigation.</p> <p>This employer participates in E-Verify.</p>