<p>Senior Office Specialist Department: Chemical - Service Job Status: Full Time FLSA Status: Salary Exempt Reports To: Sr Vice President Work Schedule: Monday-Friday; as needed Amount of Travel Required: 0-10% Positions Supervised: None WHO YOU ARE:Bring your organizational expertise and leadership support skills to a fast-paced, collaborative environment. Apply now to become our next Senior Office Specialist and play a pivotal role in driving efficiency, enhancing communication, and contributing to our ongoing operational success. WHO WE ARE: Leader in food safety solutions for both contract sanitation and chemistry in the food processing industry.Over 10,000 dedicated team members across North America.Corporate headquarters in Atlanta, GA with team members working in over 250 plants throughout North America.Over 50+ years of experience in creating long-lasting partnerships. OUR MISSION:We protect the food supply by eliminating risks so families everywhere can eat without fear. Protect What Matters: We are in service of safety at every step, ensuring the health of everyone is central to all we do - from plant team members to consumers.? Deliver On Our Promises?: We speak honestly and are dedicated to doing the right thing by upholding ethical standards and following through on our commitments to our teams, our customers, and our business.? Win as a Team?: We believe in the power of collaboration, uniting our diverse strengths while working hand-in-hand with our team members and customers to unlock potential and achieve stronger results together.? Advance a Safer Future?: We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all.? WHAT YOU WILL DO:In this role, the Senior Office Specialist will provide comprehensive administrative and operational support to leadership, sales, and customer service teams, ensuring seamless coordination, process efficiency, and exceptional service delivery through the following key responsibilities:Coordinate executive travel arrangements and organize off-site leadership meetings Manage executive calendars and coordinate meetings Leverage AI in meeting documentation - key topics, owners, and action plans Plan and coordinate employee engagement events, holiday parties, and customer appreciation activities in collaboration with the engagement committee. Organize and manage on-site meetings - sales, training, and board meetings. Schedule customer meetings, demonstrations, and follow-up Prepare and support management of commercial documents Track and monitor key commercial metrics ensuring follow-up actions. Organize and maintain critical internal, customer, competitor, and/or market data Maintain checklists for team members to ensure consistent data collection. Identify bottlenecks in administrative and sales processes-recommend solutions. Support rollout of new sales tools, systems, and workflows.Collaboration: Works effectively with diverse teams and departments.Customer Focus: Creates positive experiences for both internal and external customers.Process Orientation: Continuously seeks to improve efficiency and eliminate waste.Confidentiality: Handles sensitive information with care and discretion.Proactive Problem-Solving: Anticipates needs and addresses issues before they escalate.Perform other duties as assigned. YOUR MUST HAVES: Must be 18 years of age or older.High School Diploma or General Education Degree ("GED").5+ years of administrative or operations support experience.Proficient in Microsoft Office Suite, CRM systems (Salesforce preferred), and ERP platforms (D365 experience a plus).Excellent written and verbal communication skills.Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.Strong attention to detail and accuracy.Perform with level of professionalism, discretion, and confidentiality. WHAT WE PREFER YOU HAVE:Experience coordinating corporate events and customer visits.Familiarity with contract administration and approval workflows.Experience supporting cross-functional teams in sales, operations, or customer service. OUR ENVIRONMENT:This position is primarily an office environment. Constant (role requires this activity more than 66% of the time (5.5+ hrs/day) Use of fingers and hands. Lift/Carry 10 lbs or less & push/pull 12 lbs or less. Frequently (role requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) Stand, climb stairs, walk, sit, reach outward, squat/kneel, bend. Lift/Carry 11-50 lbs & push/pull 13-40 lbs.Occasional (role requires this activity up to 33% of the time (0 - 2.5+ hrs/day) Climb & crawl. Lift/Carry 51+ lbs & push/pull 41-100 lbs. WHAT WE OFFER:Medical, Dental, & Vision Insurance Basic Life Insurance Short Term DisabilityCompany Paid Long-Term Disability401k Retirement Plan Paid HolidaysPaid VacationPaid Sick Time Employee Assistance Program ("EAP")Training & Development Opportunities Safe Foods, a Division of Fortrex is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, sex, gender, gender identity, national origin, citizenship status, uniform service member status, veteran status, age, genetic information, disability, or any other protected status, in accordance with all applicable federal state, and local laws. Safe Foods is committed to complying with the laws protecting qualified individuals with disabilities. Safe Foods will provide a reasonable accommodation for any known physical or mental disability of a qualified individual with a disability to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. If a team member requires an accommodation, they must notify the site manager or the Corporate Human Resources Department. If an applicant requires an accommodation, they must notify the hiring manager and/or the Recruiter hiring for the position.YOUR NEXT STEPS:APPLY! All applications will be reviewed, and qualified candidates will be contacted to continue into the interview process. If you feel like you are a good fit for this position, APPLY! If you want to be a part of a large organization that treats you like family, APPLY NOW!</p>