<p>Reporting to the Director of Administration, the Board Program Manager works closely with members of the Board office and Trustees to coordinate programming, events, communications, and resources for Board of Trustees events and programs. The individual should present a professional manner in a fast-paced environment at the highest executive level of the university. This individual will be expected to exercise good judgment in a wide range of situations, with strong written and verbal communication, administrative, data management, technology and organizational skills, and the ability to effectively manage multiple priorities as needed. Teamwork, curiosity, integrity, and empathy define the team's support of their work and of one another</p> <p>Education and Experience</p> <ul> <li>BS degree (or equivalent combination of education and experience) with five (5) plus years of event and/or project management experience. </li></ul> <p>Skills and Knowledge</p> <ul> <li>Function independently and as part of a team. </li><li>Strong written and verbal communication skills. </li><li>Ability to prioritize the competing demands of equally important issues while working on many complex projects at the same time. </li><li>Strong technical skills including the ability to use Microsoft and Adobe software at an advanced level. </li><li>Ability and willingness to learn and use specialty software of the department. </li><li>Knowledge of University administrative systems and structure desirable. </li><li>Maintain strict confidentiality and a high level of professionalism in all matters. </li><li>Possess a sense of service, energy, tact, attention to process and detail, and discretion at the highest level. </li><li>Works effectively with executives and others across campus. </li><li>Flexibility and excellent interpersonal skills and ability to work effectively with diverse populations. </li><li>Proactive </li><li>Resourceful </li><li>On campus presence is required, flexibility available consistent with office needs and University policy </li></ul> <p>Responsibilities</p> <p>Board Event Support:</p> <ul> <li>Under the guidance of the Director of Administration, provide event planning and execution support to the Senior Director, Board Events and manage hotel booking process/communications for all Trustee meetings and events on and off campus. </li><li>Serve as the point of contact with Trustees and University leaders for all hotel bookings. </li><li>Support hotel bookings for Trustees as related to their participation on campus for additional University events. </li><li>Works with other University departments/offices to coordinate communication to and support for Trustees. </li><li>Manage group and individual parking and transport for Trustee meetings and events. </li><li>Scheduling challenges and last-minute planning for transport and hotel bookings may include after hour contact. </li></ul> <p>Board Office Support:</p> <ul> <li>Support the Director of Administration in executing the ongoing administrative, operational, and/or financial work of the Board office, including the annual Board office workplan, and event project plans. </li><li>Records Management: Implement and maintain procedures to ensure confidential information is secure. </li><li>Manage Trustee data including contact information ensuring records are regularly updated and communicated within appropriate University systems. </li><li>Manage recordkeeping and archiving of minutes, resolutions, and department historical records. </li><li>Takes the lead on various projects, including but not limited to the updating of the annual Trustee directory and management of the annual conflicts of interest disclosures. </li><li>Other duties as assigned. </li></ul> <p>Physical Requirements</p> <p>Not Applicable</p> <p>Tools/Equipment</p> <p>Not Applicable</p> <p>Application Instructions</p> <p>In addition to completing an online application, please attach a resume and cover letter.</p>