<p>Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment.</p> <p>Location varies based on need.</p> <p>Pay: $17.63/hour</p> <p>Key Responsibilities:</p> <ol> <li>Administrative Support: </li></ol> <ul> <li>Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner. </li><li>Manage incoming and outgoing communications, including internal and external phone calls. </li><li>Schedule appointments, meetings, and conferences as directed by school administrators. </li></ul> <ol start="2"> <li>Student and Parent Support: </li></ol> <ul> <li>Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources. </li><li>Assist in the distribution of important school-related information and forms to students and parents. </li></ul> <ol start="3"> <li>Records Management: </li></ol> <ul> <li>As needed, prepare and update visitor logs. </li><li>As needed, prepare and update attendance reports. </li></ul> <ol start="4"> <li>Takes precautions to protect student and staff safety. </li></ol> <ul> <li>Helps supervisors manage risks. </li><li>Maintains high standards for appropriate conduct. </li><li>Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly) </li><li>Follows safety procedures. </li></ul> <ol start="5"> <li>Confidentiality: </li></ol> <ul> <li>Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations. </li></ul> <p>Qualifications:</p> <ul> <li>High school diploma or equivalent; additional education or training in office administration is a plus. </li><li>Proven experience in an administrative or secretarial role, preferably in an educational setting. </li><li>Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs. </li><li>Excellent organizational and multitasking abilities. </li><li>Strong interpersonal and communication skills </li><li>Attention to detail and a commitment to maintaining accuracy in record-keeping. </li><li>Ability to work collaboratively with students, staff, parents, and the community. </li><li>Flexibility and adaptability to work in a variety of situations. </li><li>Maintains a record free of criminal violations that would prohibit public school employment. </li></ul>