<p>Due to employee retirement.</p> <p>Location - Joshua's</p> <p>STOW-MUNROE FALLS CITY SCHOOL DISTRICT</p> <p>JOB DESCRIPTION</p> <p>Title: SECRETARY (EXEMPT) File 204</p> <p>Reports to: Assigned administrator/supervisor</p> <p>Job Objective: Performs office duties that support effective administrative services. NOTE: Skill sets and autonomy vary by position. Classification, contract duration, wage rate, work schedule, benefits eligibility, etc., are determined by FLSA status and authorized employment contract.</p> <p>Minimum · High school diploma or GED. Advanced secretarial skills verified by training and/or work</p> <p>Qualifications: experience. Ability to implement principals of office administration (i.e., practices, procedures, etc.).</p> <ul> <li>Advanced office-related technology skills deemed essential at the time of hire. </li><li>Analyzes, organizes and presents complex information in an easy-to-understand format. </li><li>Consistently performs accurate math calculations. </li><li>Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks. </li><li>Effective communication, problem-solving and time management skills. </li><li>Embodies high ethical standards/integrity. Accepts responsibility for personal decisions/conduct. </li><li>Follows complex instructions. Recognizes and corrects errors independently. </li><li>Maintains a record free of criminal violations that would prohibit public school employment. </li><li>Speaks clearly using correct grammar. Bilingual ability is advantageous. </li></ul> <p>Essential 1. Serves as a confidential secretary and personal assistant to one or more administrators.</p> <p>Functions: Manages effective office operations that facilitate the timely attainment of district objectives.</p> <p>Manages concurrent responsibilities effectively in a dynamic and challenging work environment.</p> <ul> <li>Collects and organizes information. Confirms data to prevent entry errors. Prepares documents using database, presentation application, spreadsheet and word processing software. </li><li>Maintains an effective records management system. Files and retrieves information. </li><li>Collaboratively develops effective solutions for work-related problems. </li><li>Prioritizes tasks. Completes assignments within required time-frames. </li><li>Greets office visitors. Offers assistance. Directs inquiries to appropriate staff. </li><li>Answers the telephone. Directs calls to the proper individual/department or takes messages. </li><li>Sorts/distributes mail. Prepares photocopies. Scans documents. Collates printed materials. </li><li>Investigates vendor prices. Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures. Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.). </li><li>Ensures office supplies are reordered as needed to maintain reliable service levels. </li><li>Receives office deliveries. Verifies contents with packing lists/purchase orders. Reconciles invoices for payment. Maintains a transaction/account balance ledger. </li><li>Coordinates preparations for meetings. Attends meetings to transcribe minutes when requested. </li><li>Provides back-up support for other departments. Assists with special projects as directed. </li><li>Exemplifies professionalism. Fosters goodwill to enhance the district's public image. </li><li>Complies with drug-free workplace rules, board policies and administrative guidelines/procedures. </li><li>Cultivates community relationships that promote strong public support for the district. </li><li>Functions as part of a cohesive team. Develops mutually respectful relationships with co-workers. </li><li>Keeps an acceptable attendance record and is punctual. Maintains a professional appearance. </li><li>Respects privacy. Maintains the confidentiality of privileged information. </li><li>Sustains an effective working environment. Performs all aspects of the job. </li><li>Maintains open/effective communications. Serves as a reliable information resource. </li><li>Provides prompt notification of personal delays or absences. </li><li>Refers policy interpretation questions to an appropriate administrator. </li><li>Seeks clarification when directives are unclear. </li><li>Uses active listening/problem-solving techniques. Respects diversity. Resolves issues tactfully. </li><li>Pursues opportunities to enhance personal performance. </li><li>Keeps current with professional standards associated with work duties. </li><li>Updates skills as needed to use task-appropriate technology effectively. </li></ul> <p>SECRETARY (EXEMPT) Page 2 of 2</p> <ul> <li>Takes precautions to protect student and staff safety. Helps supervisors manage risks. </li><li>Maintains high standards for appropriate conduct. Takes action to address harassment and/or aggressive behavior. Complies with administrative directives and federal/state laws when dealing with discrimination, inappropriate behavior, suspected child abuse or neglect. </li><li>Performs other specific job-related duties as directed. </li><li>Helps implement workplace initiatives that advance organizational goals. </li></ul> <p>Working Safety is essential to job performance. Employees must comply with applicable workplace safety</p> <p>Conditions: regulations, health laws and district protocols, if duties involve any the following situations:</p> <ul> <li>Encounters with angry, rude and/or unpleasant individuals. </li><li>Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, equipment vibrations, noise, moving mechanical parts, odors and/or slippery/uneven surfaces. </li><li>Exposure to blood-borne pathogens and/or communicable diseases. </li><li>Exposure to weather conditions and/or temperature extremes. </li><li>Extensive standing/sitting. Frequent balancing, bending, climbing, crouching, kneeling, or reaching. </li><li>Operating and/or riding in a vehicle. Working in proximity to vehicular traffic. </li><li>Performing difficult tasks that require dexterity, physical strength and stamina. </li><li>Traveling to meetings and work assignments. </li><li>Working at heights, in confined spaces and/or under diminished lighting. </li></ul> <p>The Stow-Munroe Falls City School District is an equal opportunity employer. This document identifies typical job functions and is not intended to be an exhaustive list of all possible work duties. Employee performance is evaluated according to board policy, administrative procedures and current contractual agreements.</p> <p>Staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings in order to help instill in students the belief and practice of ethical principles and democratic values.</p>