<p>Position Title:</p> <p>Secretary III</p> <p>Job Group:</p> <p>Merit</p> <p>Required Minimum Qualifications:</p> <p>Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and includes the use of word processing.</p> <p>Preferred Qualifications:</p> <p>Experience in reception or front-desk responsibilities, including answering phones and greeting visitors</p> <p>Experience providing administrative support in a multi-person office environment</p> <p>Proficiency in scheduling and calendar management using Microsoft Office tools</p> <p>Experience updating websites and creating newsletters</p> <p>Familiarity with design software such as Adobe InDesign or similar programs</p> <p>Job Description:</p> <p>The Mathematics Department at Iowa State University is seeking a Secretary III to provide essential administrative support. This position plays a key role in coordinating records management, departmental communications, textbook logistics, key distribution, undergraduate committee support, purchasing, exam scheduling, and room reservations. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple processes that are critical to daily department operations.</p> <p>This is a dynamic role located in the central office of the busy department-a hub where faculty, students, and staff are frequently in and out throughout the day. You'll be involved in a wide range of tasks, from assisting faculty with instructional needs to supporting students and collaborating with other staff members. If you enjoy a fast-paced environment, working with many different people, and being part of a team that contributes to academic success, this position offers a rewarding experience with plenty of variety and little routine.</p> <p>Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.</p> <p>Characteristic Duties and Responsibilities</p> <ul> <li>Coordinates, maintains, and monitors intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area. </li><li>Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas. </li><li>Collects, compiles, and analyzes data for specialized reports requiring some informational search (data research, external contacts, complex queries, etc) and a knowledge of the operations of both the assigned and related work areas. </li><li>Prepares, reviews, and analyzes documents such as reports, applications, records, etc., applicable to a specialized subject area requiring independent informational search. </li><li>Coordinates activities and/or events for department requiring independent decision making and judgment, within established parameters, regarding selection of speakers, event spending, etc that is more complex and non-routine. </li></ul> <p>Knowledge, Skills, and Abilities</p> <ul> <li>Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area. </li><li>Knowledge of institutional and unit policies, processes, and forms. </li><li>Knowledge of grammar, spelling, punctuation, capitalization, format, and clerical procedures. </li><li>Skill in utilizing computer software and online systems. </li><li>Skill in operating office equipment. </li><li>Ability to communicate effectively with staff, students, and the public. </li><li>Ability to make decisions requiring interpretation and judgment. </li><li>Ability to follow oral and written instructions and interpret institutional and other policies accurately. </li><li>Ability to gather, analyze, and display data in appropriate format and keep accurate records. </li><li>Ability to organize the clerical workflow of the office and provide functional supervision to employees. </li><li>Ability to organize and prioritize multiple tasks. </li></ul> <p>Appointment Type:</p> <p>Regular</p> <p>Number of Months Employed Per Year:</p> <p>12 Month Work Period</p> <p>Time Type:</p> <p>Full time</p> <p>Pay Grade:</p> <p>11</p> <p>Application Instructions:</p> <p>To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:</p> <p>1) Resume/Curriculum Vitae</p> <p>2) Letter of Application/Cover Letter</p> <p>If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.</p> <p>Why Choose ISU?</p> <p>Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:</p> <ul> <li>Retirement benefits including defined benefit and defined contribution plans </li><li>Generous vacation, holiday and sick time and leave plans </li><li>Onsite childcare (Ames, Iowa) </li><li>Life insurance and long-term disability </li><li>Flexible Spending Accounts </li><li>Various voluntary benefits and discounts </li><li>Employee Assistance Program </li><li>Wellbeing program </li></ul> <p>Original Posting Date:</p> <p>May 16, 2025</p> <p>Posting Close Date:</p> <p>May 26, 2025</p> <p>Job Requisition Number:</p> <p>R17019</p>