<p>Essential Duties</p> <ol> <li>Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned. </li></ol> <p>Required Education and Experience</p> <p>Bachelor's Degree in a related field and a minimum of three years of related work experience or an equivalent combination of education and experience.</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Position Focus:</p> <p>The Administrative Supervisor serves as the strategic administrative partner to department leadership, focusing on the Yale Cancer Center (YCC) Clinical Trials Office (CTO). Reporting to the YCC CTO Executive Director, as the leader of administrative support services for the YCC CTO with responsibility for management and oversight of administration staff, this position identifies, mobilizes, and ensures that the department's faculty and staff receive high quality administrative support in a manner compliant with University policies and procedures. Working in concert with the executive and senior management teams, the Administrative Supervisor conceptualizes, plans and directs effective and innovative procedures and protocols for administrative, clinical research care, finance and research professionals, with the objective of advancing the missions of the Yale Cancer Center Clinical Trials Office by directing, planning, and managing the comprehensive business affairs of the department, including program development, information systems, staff administration, staff training and development, facilities management, office space planning and regulatory compliance.</p> <p>Preferred Education, Experience and Skills:</p> <p>Experience in senior level academic administration or comparable executive setting. Bachelors degree and 3-5 yrs of experience in progressively responsible management situations of administrative, leadership and/or supervisory capacity or equivalent combination of experience/education. Advanced computer skills including Microsoft Office Suite, Outlook, Zoom and Internet search engines.</p> <p>Posting Disclaimer</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.</p>