<p>Job Description and Duties</p> <p>Using the Financial Information System for California (FI$Cal), creates vouchers for average to semi-complex payments which may include purchase orders, purchase orders for contracts, rents, direct transfers and settlements.</p> <p>Independently verifies invoices for accuracy, appropriate authority, and necessary approvals. Authorize payments in accordance with the California Prompt Payment Act, State Administrative Manual, State Controller's Office (SCO), Board of Control and all applicable rules, regulations, and departmental procedures. Validates charges on supplier invoices against the purchase order, if applicable, ensuring invoices have the appropriate approvals, identifying issues in goods and/or services received. Identifies and corrects payment errors or inaccuracies and notifies suppliers and program staff and follow up to ensure charges were corrected by supplier on subsequent invoices. Ensures invoices are coded correctly and, where there is one contract for multiple areas, ensures that the amount alloted for each area within the contract is not over expended. Ensures variances between the contract accounting records and independent payment logs are researched and reconciled; ensures contract payment amounts accurately reflect the latest rates included in the contracts; maintains and reviews payment and transaction histories to ensure that cumulative payments do not exceed contracted authority; verifies all documentation is provided, as necessary, to SCO to efficiently process the payments.</p> <p>Creates vouchers in FI$Cal using the Office Revolving Fund (ORF) as requested. Ensures the ORF is replenished timely and in accordance with State laws, rules, and regulations. Acts as point of contact and provide timely assistance and communication with area and division offices to ensure appropriate documentation is acquired to process revolving fund replenishment.</p> <p>Creates vouchers in FI$Cal using the Office Revolving Fund (ORF) as requested. Ensures the ORF is replenished timely and in accordance with State laws, rules, and regulations. Acts as point of contact and provide timely assistance and communication with area and division offices to ensure appropriate documentation is acquired to process revolving fund replenishment.</p> <p>Reviews and approves Procurement-card vouchers created through the voucher build process, as well as monitor and correct any voucher build errors. Creates new petty cash and change funds, and replenishes both petty cash and change funds through the creation of vouchers.</p> <p>Independently researches and provides information, assistance, necessary action and correspondence to various levels of departmental staff, suppliers, and control agencies; research and respond to various requests for financial information from department managers via e-mail and phone calls. Prepares dispute notifications and stop payment requests. Determines the cause of overpayment and the appropriate course of action needed to recoup any duplicate payments. Works with vendors to recover over payments, and when received, ensures that payments are coded correctly to properly abate the funds.</p> <p>Using FI$Cal, creates new suppliers. Updates and verifies current supplier information, as needed (i.e., address or name change). Communicates with suppliers to obtain the information necessary to process payments.</p> <p>Provides assistance to other accounts payable staff in resolving issues and providing guidance, as necessary. Assists in the training of new staff. Answers accounts payable unit 's mainline phone and sort and distribute the incoming mail on a rotational basis.</p> <p>Performs other duties, within the scope of the classification, as assigned.</p> <p>You will find additional information about the job in the Duty Statement.</p> <p>Minimum Requirements</p> <p>You will find the Minimum Requirements in the Class Specification.</p> <ul> <li>ACCOUNTING OFFICER (SPECIALIST) </li><li>ACCOUNTANT TRAINEE </li></ul> <p>Additional Documents</p> <ul> <li>Job Application Package Checklist </li><li>Duty Statement </li></ul> <p>Position Details</p> <p>Job Code #:</p> <p>JC-477267</p> <p>Position #(s):</p> <p>388-071-4546-702</p> <p>Working Title:</p> <p>Accounting Officer (Specialist)</p> <p>Classification:</p> <p>ACCOUNTING OFFICER (SPECIALIST)</p> <p>$5,113.00 - $6,399.00 A</p> <p>Shall Consider:</p> <p>ACCOUNTANT TRAINEE</p> <p>$4,313.00 - $5,142.00 A</p> <p># of Positions:</p> <p>1</p> <p>Work Location:</p> <p>Sacramento County</p> <p>Telework:</p> <p>In Office</p> <p>Job Type:</p> <p>Permanent, Full Time</p> <p>Department Information</p> <p>California Highway Patrol</p> <p>Fiscal Management Section</p> <p>601 North 7th Street</p> <p>Sacramento, CA 95811</p> <p>The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.</p> <p>Department Website: https://www.chp.ca.gov</p> <p>Special Requirements</p> <ul> <li>The position(s) require(s) a Background Investigation be cleared prior to being hired. </li></ul> <p>Possession of Minimum Qualifications will be verified prior to appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diploma or official, sealed transcripts will be required prior to the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.</p> <p>Application Instructions</p> <p>Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.</p> <p>Final Filing Date: 5/19/2025</p> <p>Who May Apply</p> <p>Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).</p> <p>Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).</p> <p>How To Apply</p> <p>Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:</p> <p>Address for Mailing Application Packages</p> <p>You may submit your application and any applicable or required documents to:</p> <p>California Highway Patrol</p> <p>052/Selection Standards and Examinations</p> <p>Attn: Naoka Iwaya</p> <p>P.O. Box 942898</p> <p>Sacramento, CA 94298-0001</p> <p>Address for Drop-Off Application Packages</p> <p>You may drop off your application and any applicable or required documents at:</p> <p>California Highway Patrol</p> <p>052/Selection Standards and Examinations</p> <p>Classification and Hiring</p> <p>601 North 7th Street</p> <p>Sacramento, CA 95811</p> <p>08:00 AM - 05:00 PM</p> <p>Required Application Package Documents</p> <p>The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:</p> <ul> <li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. </li><li>Resume is optional. It may be included, but is not required. </li><li>Criminal Record Supplemental Questionnaire </li></ul> <p>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.</p> <p>Desirable Qualifications</p> <p>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:</p> <ul> <li>Knowledge of accounting </li><li>Ability to communicate effectively with excellent customer service </li><li>Ability to maintain a workload with few errors with the ability to prioritize </li><li>Flexibility with meeting the needs of the Department </li><li>Excellent computer skills and familiarity with Excel and Word applications </li><li>Ability to work with others at all levels internally and externally </li><li>Excellent attendance, dependability and reliable </li></ul> <p>Benefits</p> <p>Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.</p> <p>Benefit information can be found on the CalHR website and the CalPERS website.</p> <p>Contact Information</p> <p>The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.</p> <p>Department Website: https://www.chp.ca.gov</p> <p>Human Resources Contact:</p> <p>Naoka Iwaya</p> <p>(916) 843-3787</p> <p>Hiring Unit Contact:</p> <p>Amanda Wong</p> <p>(916) 843-3541</p> <p>Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.</p> <p>EEO Contact:</p> <p>Equal Opportunity & Access Section</p> <p>(916) 843-3190</p> <p>eoas@chp.ca.gov</p> <p>California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.</p> <p>Additional Application Submission Requirements</p> <p>Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-477267) and/or position number 388-071-4546-702 on the application.</p> <p>It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.</p> <p>Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.</p> <p>Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.</p> <p>Other</p> <p>Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Please visit the link below to search for an examination. https://www.calcareers.ca.gov/CalHRPublic/Search/ExamSearch.aspx</p> <p>Equal Opportunity Employer</p> <p>The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.</p> <p>It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.</p>