<p>Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!</p> <p>Salary Range</p> <p>$68,000.00 - $120,500.00</p> <p>Overview</p> <p>Reporting to the Dean of the School of Architecture and serving as a member of the operational and strategic leadership team, this position is responsible for directing all facets of the administration and operations of the Office of the Dean. The role ensures the efficient management of workflows, people, and information across the Dean's office and acts as a key liaison on behalf of the Dean in interactions with other Yale offices, academic leaders, faculty, staff, students, alumni, dignitaries, and other visitors.</p> <p>The incumbent will also lead the coordination and administration of faculty recruitment, promotion, and leave processes in accordance with university policies. Additionally, the incumbent will design and implement a comprehensive onboarding and orientation program to support new faculty. This position will be responsible for maintaining accurate faculty data and will supervise the preparation and distribution of annual appointment letters for approximately 150 faculty members.</p> <p>Principal Responsibilities:</p> <ol> <li> <p>Serves as a confidential resource to and liaison for the Dean. With highly developed tact, discretion and judgment handles the disposition/resolution of complex/sensitive situations. Provides information, direction and assistance to members of the Yale community and individuals and organizations external to the university. Anticipates requests for the Dean's time from a variety of sources, including School and University offices/departments and outside organizations, ensuring the Dean's time is directed to the highest-priority activities.</p> </li><li> <p>Participates in key constituent meetings; works closely with the senior management team to ensure communication and follow-through with various projects and initiatives. Manages projects for the Dean's office as required.</p> </li><li> <p>Plans, directs and manages all administrative functions of the Dean's Office, including management of the Dean's calendar, screening correspondence, and preparation of reports, nominations, recommendations, and other materials as required to meet the Dean's commitments. Serves as liaison with various Yale offices for annual activities (e.g., orientation, reunions, Commencement) and other events.</p> </li><li> <p>Designs and implements policies, procedures, and systems to enhance office production and efficiency, including tracking systems for workflow.</p> </li><li> <p>Determines priorities, standards, and parameters of work to be accomplished.</p> </li><li> <p>May manage M&P and C&T staff members.</p> </li></ol> <p>Required Skills and Abilities</p> <ol> <li> <p>Bachelor's degree and a minimum of three years of related experience, including demonstrated leadership, project or process management and prior supervisory experience; or an equivalent combination of education and experience.</p> </li><li> <p>A high level of discretion, organizational acumen, and superior interpersonal skills.</p> </li><li> <p>Ability to prioritize work, handle complex and multiple work assignments, achieve high quality outcomes, and meet deadlines.</p> </li><li> <p>Ability to maintain confidentiality and handle sensitive matters with discretion and professionalism.</p> </li></ol> <p>Preferred Skills and Abilities</p> <ol> <li>Proven experience in a similar executive support role. </li></ol> <p>Principal Responsibilities</p> <ol> <li>Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned. Required Education and Experience Bachelor's Degree in a related field and three to five years of related work experience or an equivalent combination of education and experience. </li></ol> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Health Requirements</p> <p>Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.</p> <p>Posting Disclaimer</p> <p>Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.</p> <p>The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.</p> <p>Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).</p> <p>Note</p> <p>Yale University is a tobacco-free campus.</p>