<p>How to Apply</p> <p>A cover letter is required for consideration for this position and should be attached as the first page of your resume or CV. The cover letter should address your specific interest in the position and outline your skills and related experience focusing on the required qualifications.</p> <p>Job Summary</p> <p>Monitoring the Future (MTF) is a large, national survey of American youth and one of the largest ongoing studies housed within the Survey Research Center (SRC) at the Institute for Social Research (ISR). We are seeking a highly organized and proactive individual to join our collaborative, team-oriented environment as an Administration and Project Coordinator. In this role, you will play a key role in coordinating the study's school district recruitment efforts, supporting the management and documentation of the school sampling frame, overseeing procurement of materials for the data collection team, and managing incentive payments to participating schools and survey respondents. The ideal candidate will be a strong communicator, a reliable team player, and someone who thrives in a detail-focused environment. Experience in project management, school or district engagement, research operations, or procurement is highly desirable.</p> <p>Responsibilities*</p> <p>School District Coordination (45%)</p> <p>Lead the preparation and submission of more than fifty school district research proposals and research applications annually</p> <p>Navigate complex and varied district research portals and requirements</p> <p>Maintain clear documentation of specific submission protocols for each district</p> <p>Monitor and track the status of applications to ensure timely and complete submissions</p> <p>Communicate critical deadlines and status updates to the project team during weekly meetings</p> <p>Support the school district recruiter by developing and updating district-related documents, materials, and mailings.</p> <p>Sample Documentation and Management (30%)</p> <p>Support the creation of the MTF data collection database frame every four years</p> <p>Conduct validation checks and error detection on school sampling units to ensure integrity and accuracy</p> <p>Implement resolution procedures and update documentation when sampling errors are detected</p> <p>Maintain detailed records of sampling frame creation, design, quality control steps, and any deviations from procedures</p> <p>Generate clear, concise reports as needed at the request of the database or project manager</p> <p>Provide guidance to the project team on sampling history and procedures, and communicate sampling plans across project units</p> <p>Procurement Management (15%)</p> <p>Oversee procurement processes for a wide range of supplies needed by the data collection team</p> <p>Develop procurement schedules based on the study's data collection timeline</p> <p>Serve as a liaison with internal U-M procurement systems and external vendors to ensure timely and accurate delivery</p> <p>Maintain and organize comprehensive records of all invoices, receipts, and purchasing activity</p> <p>Refine procurement procedures to improve efficiency and accuracy across study cycles</p> <p>Incentive Payment Management (10%)</p> <p>Ensure timely processing, distribution, and tracking of payments</p> <p>Conduct monthly reconciliations and maintain accurate incentive records</p> <p>Process late payments and manage voids, reissues, and other adjustments as needed</p> <p>Required Qualifications*</p> <p>Bachelor's Degree and two years of related experience or equivalent.</p> <p>Experience managing multiple projects, including building schedules, assigning tasks, and tracking deliverables</p> <p>Experience preparing written progress reports, meeting notes, and leading weekly meetings</p> <p>Proficiency working in Google Workspace (Docs, Sheets, Drive, Calendar) with ability to perform spreadsheet-based data tracking and reporting</p> <p>Familiarity with Microsoft Access or other database systems.</p> <p>Desired Qualifications*</p> <p>Experience working in research, particularly in large-scale social science studies or school-based research environments</p> <p>Knowledge of U-M procurement systems or equivalent large-institution purchasing platforms</p> <p>Experience in vendor management, including contract review, bid comparison, and performance monitoring</p> <p>Demonstrated skill in deadline tracking using project management tools (e.g., Smartsheet, Asana, Trello, or equivalent)</p> <p>Familiarity with incentive payment processing systems and reconciliation procedures</p> <p>Experience writing research applications or working with school district administrators</p> <p>Strong analytical skills and the ability to interpret and synthesize school district policies and guidelines</p> <p>Work Locations</p> <p>This position will be on-site at the University of Michigan offices in Ann Arbor, with flexible scheduling and hybrid opportunities made available within our overall Center policies. If relocation is required, we will allow for reasonable time and flexibility to make necessary arrangements.</p> <p>Modes of Work</p> <p>Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes</p>