<p>Job Summary</p> <p>Responsible for administrative coordination of all activities related to the Center for Learning and Research. This includes establishing and maintaining training schedules, proactive planning for sessions and events, monitoring activity and analyzing/managing capacity, serving internal and external customers using the center, providing schedule management and other administrative support for the Director and Medical Director.</p> <p>Responsibilities</p> <p>Program Coordination :</p> <p>o Managing and coordinating daily operations and logistics at the Center for Learning and Research. This includes (but is not limited to):</p> <p>o Managing logistics of educational sessions including scheduling, catering, room set up and other needs</p> <p>o Maintaining accurate records of attendance and capacity</p> <p>o Developing capacity dashboards to monitor and trend center activity</p> <p>o Support and maintain program scheduling system</p> <p>o Manage and support evaluation processes as required</p> <p>o Analyze utilization and other data and prepare special reports as directed</p> <p>o Managing data, reports and other paperwork required for accreditation</p> <p>o Support marketing/communication needs for the center</p> <p>o Provide administrative support for Director and Medical Director as necessary, including travel requests and reimbursement</p> <p>o Provide departmental meeting support through scheduling, developing agendas, taking meeting minutes as needed and ensuring follow-through on activities</p> <p>o Coordinate requests with learners, course planners, simulation staff and external stakeholders and users using core values and attention to our "Best Place to Learn" focus area</p> <p>o Manage and grow relationships with external users of the center to establish the CLAR as a community resource</p> <p>Miscellaneous:</p> <ul> <li>Organizing operational flow of multiple projects and concurrent training sessions with attention to detail, accuracy and a service mentality </li><li>Attending internal and external meetings as assigned and appropriate </li><li>Other duties as assigned by Director and Medical Director </li></ul> <p>Skills</p> <p>Analytical skills, customer service, employee relations, handling multiple assignments, teamwork, verbal communication, project management, professionalism, use of the Microsoft suite, use of other scheduling software as appropriate</p> <p>Knowledge, Skills & Abilities</p> <p>Patient Group Knowledge (Only applies to positions with direct patient contact)</p> <p>The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department's identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients.</p> <p>Competency Statement</p> <p>Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.</p> <p>Common Duties and Responsibilities</p> <p>(Essential duties common to all positions)</p> <ol> <li> <p>Maintain and document all applicable required education.</p> </li><li> <p>Demonstrate positive customer service and co-worker relations.</p> </li><li> <p>Comply with the company's attendance policy.</p> </li><li> <p>Participate in the continuous, quality improvement activities of the department and institution.</p> </li><li> <p>Perform work in a cost effective manner.</p> </li><li> <p>Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations.</p> </li><li> <p>Perform work in alignment with the overall mission and strategic plan of the organization.</p> </li><li> <p>Follow organizational and departmental policies and procedures, as applicable.</p> </li><li> <p>Perform related duties as assigned.</p> </li></ol> <p>Education</p> <ul> <li>Bachelor's Degree (Required) Education: Degree can be in Business, Education, Health Education or related. Experience: 2 Years Related experience. Substitution: Associate degree in related field and 7 yrs related exp. May substitute for Bachelors and 2 years of experience. </li><li>Bachelor's Degree (Required) Education: Degree can be in Business, Healthcare Management or related. Experience: 2 Years related experience. Substitute Associate's degree with 3 - 4 years of related experienceEducation: Degree can be in Business, Healthcare Management or related. Experience: 2 Years related experience. Substitute Associate's degree with 3 - 4 years of related experience </li></ul> <p>Credentials</p> <ul> <li>Drivers License (Required) </li></ul> <p>Work Schedule: Days</p> <p>Status: Full Time Regular 1.0</p> <p>Location: Chesterfield Bldg 4-Center for Learning & Research</p> <p>Location of Job: US:WV:Charleston</p> <p>Talent Acquisition Specialist: Tamara B. Young tammy.young@vandaliahealth.org</p>