<p>Position Summary</p> <p>This position is responsible for coordinating, administering, and maintaining the modernization efforts associated with the daily operations of the Authentication/Apostille Program and transition to an electronic data repository for archival documents, and providing general administrative support for Secretary of State's office and programs in conjunction with the project modernization initiatives. For more information, please view the complete position description.</p> <p>Salary Information</p> <p>Starting hourly rate for Records Program Associate - Advanced position (schedule/range 02-12) will be $24.12 per hour. Pay for current state employees will be determined in accordance with rules in the State Compensation Plan, Statutes, and Administrative Code.</p> <p>Job Details</p> <p>Project positions are eligible for benefits including paid holidays and accrual of paid leave time, but the incumbent does not attain permanent civil service status. The funding for this position is scheduled to end on December 31, 2026. The incumbent must be a Wisconsin resident.</p> <p>Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.</p> <p>Qualifications</p> <p>Minimally qualified applicants will have experience with each of the following:</p> <ul> <li>Using computer applications (e.g. Microsoft Office, Outlook, Excel, etc.). </li><li>Performing day-to-day administrative tasks (i.e., filing/scanning electronic and paper documents, reviewing documentation to ensure accuracy and completion, data entry, receiving/sorting and prepping mail, etc.). </li><li>Assisting internal and external customers/stakeholders by responding to questions, addressing concerns, and/or requests for information through various methods (i.e., telephone, in-person, electronic correspondence, etc.) </li><li>Reviewing and/or Interpreting statutes, policies, procedures, or other complex documents. </li></ul> <p>In addition, well-qualified applicants will have experience with the following:</p> <ul> <li>Records management (e.g., records retention, organization, electronic records archiving, secure disposal, etc.). </li></ul> <p>How To Apply</p> <p>Apply online! To apply, click "Apply for Job" to start the application process. Then, you will access your existing account or to create a new account if you don't have an account. Once you are logged in, click "Apply for Job." Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.</p> <p>Your letter of qualifications, resume, and writing sample are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications. Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Writing samples should be limited to no more than five (5) pages (no format requirements). Pages more than the specified limits may not be evaluated.</p> <p>Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.</p> <p>The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.</p> <p>Questions can be directed to Nathan Draeger at nathan2.draeger@wisconsin.gov.</p> <p>Deadline to Apply</p> <p>Application materials are due by 11:59pm on December 14, 2025.</p>