<p>Ready to play a pivotal role in the Department of Orthodontics? The College of Dentistry is searching for a reliable Administrative Coordinator to provide essential support to our Orthodontics Department! In this vital role, you'll oversee daily operations, assist with residency program coordination, help with financial process and more!</p> <p>For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.</p> <p>Responsibilities:</p> <ul> <li>Provide administrative support to the DEO and overall department operations. </li><li>Assist with the management of the resident application process, coordinate interviews, and support onboarding. </li><li>Ensure resident compliance with university and departmental policies. </li><li>Coordinate meetings, events, clinic coverage, and resolve scheduling conflicts. </li><li>Handle equipment maintenance, facilities requests, and office supply procurement. </li><li>Maintain department manuals, organizational charts, and administrative records. </li><li>Support HR transactions such as appointments, promotions, and terminations. </li><li>Monitor employee compliance, certifications, credentialing, and assist with FMLA intake and time records. </li><li>Coordinate financial transactions including P-card use, purchase orders, and invoice payments. </li><li>Arrange travel, manage conference registrations, and reconcile expenses. </li><li>Review monthly financial reports and ensure spending accuracy. </li><li>Serve as a communication liaison for the department in person and in writing. </li><li>Manage and distribute newsletters; update the department website and university catalog. </li></ul> <p>Salary: $53,966 to commensurate (Pay Grade: 2B)</p> <p>Schedule: Monday - Friday, 8:00am - 5:00pm</p> <p>May require occasional overtime as needed.</p> <p>Work Location: On-Site</p> <p>REQUIRED QUALIFICATIONS:</p> <ul> <li>Bachelor's degree or equivalent combination of education and relevant years of experience. </li><li>Ability to assess, adapt, and resolve challenging scenarios. </li><li>Excellent interpersonal, verbal, and written communication skills. </li><li>Excellent time management techniques, demonstrating the ability to adapt and handle multiple competing priorities. </li><li>Proficiency in word processing, spreadsheets, calendaring, and presentation software (i.e. Microsoft/Google). </li><li>General understanding of transactional Human Resource practice/policies, such as FMLA and Time and Attendance. </li><li>Ability to establish and build healthy working relationships and partnerships with colleagues within and external to own unit. </li><li>Considerable relevant administrative experience, preferably in a healthcare environment. </li></ul> <p>HIGHLY Desirable:</p> <ul> <li>Administrative experience in an academic environment coordinating & supporting academic activities including: </li></ul> <p>o Admissions/Registrar processes</p> <p>o Student Record systems such as MAUI, and</p> <p>o Online course systems, such as Iowa Courses OnLine (ICON).</p> <ul> <li>Experience with electronic transmission systems (such as HR transaction system, purchasing, PCard, Accounts Payable, ProTrav, and E-Pro). </li></ul> <p>Desirable:</p> <ul> <li>Event planning experience. </li><li>Experience with electronic health records. </li><li>Knowledge/experience with UI policies, procedures, and regulation. </li></ul> <p>Position and Application Details:</p> <p>In order to be considered for an interview, applicants must upload a Resume (and mark as "Relevant File") to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date.</p> <p>Position NOT eligible for University Sponsorship of Employment Authorization.</p> <p>Job opening are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.</p> <p>Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.</p> <p>About Iowa:</p> <p>Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.</p> <p>Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.</p> <p>Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.</p> <p>Join us in making a difference at a leading Big Ten university and premier public research institution.</p> <p>Additional Information</p> <ul> <li>Classification Title: Admin Services Coordinator </li><li>Appointment Type: Professional and Scientific </li><li>Schedule: Full-time </li><li>Work Modality Options: On Campus </li></ul> <p>Compensation</p> <ul> <li>Pay Level: 2B </li><li>Starting Salary Minimum: 53,966 </li></ul> <p>Contact Information</p> <ul> <li>Organization: College of Dentistry </li><li>Contact Name: COD-Requisitions@iowa.uiowa.edu </li><li>Contact Email: COD-Requisitons@iowa.uiowa.edu </li></ul>