<p>Essential Duties</p> <ol> <li>Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. </li></ol> <p>Required Education and Experience</p> <p>Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Position Focus:</p> <p>Reporting to the Assistant Director of Administration and Operations for the Faculty of Arts and Sciences, the Faculty Appointments and Promotions Specialist serves as a resource to Faculty of Arts and Sciences departments and programs.</p> <p>The role assists units that search to promote less frequently, need administrative coverage, are departments with limited administrative staff, or are those engaged in cross departmental searches and appointments with the processes for faculty searches, reviews, promotions, and tenure.</p> <p>The position functions as a part of the FAS Dean's Office to address questions and partners to develop and provide trainings for department and program staff. Uses templates to prepare and disseminate required documents for ladder faculty searches, reviews, promotions, and tenure. Updates academic appointments and reappointments in Workday accordingly.</p> <p>This role will create, update, and move forward ladder faculty search, review, promotion, and tenure cases in Interfolio. This position communicates clearly and explains to others relevant rules and procedures governing letters, forms, questionnaires, referee/comparators, advertisements and other requirements under the Faculty of Arts and Sciences Tenure Appointment Policies. Works with department leadership and staff to ensure processes move smoothly and accordance with the relevant deadlines and requirements for documentation.</p> <p>This role may provide administrative coverage to other staff in the FAS Dean's Office and perform other duties as assigned.</p> <p>Preferred Education, Experience and Skills:</p> <p>Proven experience with Yale systems, such as Workday and Interfolio. Knowledge of the faculty life cycle. Proven experience working in a higher education setting.</p> <p>Posting Disclaimer</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.</p>