<p>Position Summary:</p> <p>The Event Coordinator is responsible for planning, coordinating, and executing small to mid-size conferences, programs, and events for the Office of Conference Services (OCS). This role serves as a primary point of contact for clients and campus partners and provides operational, logistical, and administrative support to ensure high-quality event delivery. The ideal candidate is highly organized, customer-focused, and capable of managing multiple events simultaneously in a fast-paced, deadline-driven environment.</p> <p>Duties and Responsibilities:</p> <ul> <li>Coordinate the planning and execution of conferences, programs, athletic events, and special events from inquiry through completion </li><li>Serve as a contact for event inquiries, clients, vendors, and campus partners </li><li>Manage event timelines, logistics, and on-site coordination to ensure seamless execution </li><li>Reserve and manage campus spaces and resources using the University's master scheduling system (25Live) </li><li>Prepare and track contracts, proposals, invoices, deposits, and internal documentation </li><li>Manage and process payments, and assist with financial reporting </li><li>Coordinate event set-ups, catering, audiovisual needs, staffing and all other resources in collaboration with Dining Services and other campus departments </li><li>Maintain accurate event records, client files, correspondence, and post-event communications </li><li>Track attendance and event performance metrics; prepare summary reports as needed </li><li>Provide site tours and consultations to prospective clients and campus partners </li><li>Coordinate event promotion timelines and collaborate with Communications and Marketing to ensure consistent branding and messaging </li><li>Maintain and update OCS website content and social media platforms related to events </li><li>Assist in the training, scheduling, and supervision of seasonal and student event staff </li><li>Record and distribute meeting minutes for interdepartmental meetings </li><li>Support summer conference operations, including housing reservations </li><li>Maintain internal event calendars for New Rochelle and Bronxville campuses </li><li>Provide administrative support for manager expenses, reporting, and special projects </li><li>Ensure compliance with University policies, safety procedures, and service standards </li><li>Perform other duties as assigned by the Manager of Conference Services </li></ul>