<p>Description</p> <p>Title: Fiscal Specialist</p> <p>Position Number: 0078570</p> <p>Hiring Unit: Administrative Services, Business Office</p> <p>Location: Honolulu Community College</p> <p>Date Posted:August 1, 2025</p> <p>Closting Date: August 31, 2025</p> <p>Band:B</p> <p>Full Time/Part Time: Full Time</p> <p>Month: 11-month</p> <p>Permanent/Temporary: Permanent</p> <p>Duties and Responsibilities(*denotes essential functions):</p> <ul> <li>Provide training and guidance in procurement process to faculty, staff and advise programs on all applicable policies. </li><li>Manage and resolve discrepencies involved with expenditures, encubrances and balances for all accounts ensuring accuracy, appropriateness and compliance with policies and procedures. Recommend appropriate action to the Chief Administrative Officer. </li><li>Review procurement documents for completion and ensure timely and accurate execution of large purchase documents. </li><li>Assist with drafting and execution of concession contracts with external vendors. </li><li>*Respond to inquires from vendors, contractors, RCUH and University Procurement and Disbursing offices relating to correct procedures and provides factual information. </li><li>Compose correspondence relating to purchasing and/or payment for the Chief Administrative officer approval. </li><li>Oversee the maintenance of internal fiscal information in accordance with established procedures for purchasing, payments and cash collections. </li><li>Compile and consolidate annual fiscal year-end reports for Chief of Administrative Officer for submission to the Central Office. </li><li>*Oversee the audit and review of Pcard purchases, which includes reivew of PCDOs, reconciling online ledgers, correcting entries to adjust changes in account codes or object symbol, and confirm monthly central reports. Assist with answering Pcard holders' inquiries. Review and approve unblock requests. </li><li>Oversee the process for proprietary and sole source purchases and ensure compliance with applicable laws, University policies, procedures, rules and regulations. </li><li>*Review and process all travel reqeusts to include airline, hotel and ground transportation and calculating per diem based on federal standards for both UH and RCUH projects, in compliance with UH/RCUH procurement rules and regulations and contract agreements. </li><li>Under the direction of the Chief of Administration Officer, reconcile budget status reports with departmental records. </li><li>*Provides expertise and serves as resource person in areas of cash handling and accounts receivables. </li><li>*Oversee all payments and ensure deposit of collections are done on a timely basis. </li><li>*Train, provide support and advise college staff and faculty in the areas of travel to ensure compliance to UH policies and procedures and federal regulations. </li><li>*Providing training to staff and student assistants in the Buisness Office on daily operation of the Business Office and Cashier's office including customer service skills and problems and the proper use of Business Office tools such as KFS, eTravel, and Banner. </li><li>*Supervise, coordinate, monitor, and evaluate assigned office assistants. Assist in resolving issues and concerns among Business Office staff and student assistants. </li><li>Oversee and resolve Veteran Affairs issues in coordination with the Adminissions and the Records Offices in the area of receiving wire transfers and issuing student refunds. </li><li>In the absense of the Chief and Assistant Administrative Officers, resolve problems, carry out oversight responsibility for the Business Office operations. </li><li>Under the advisement of the Chief of Administrative Officer, develop and update procedures in the Business Office to ensure compliance of current policies, procedures, regulations, directives and state and federal statutory requirements. </li><li>Manage all incoming electronic funds in the areas of Veteran's Affairs, Financial Aid, and childcare program. </li><li>Assist departments in the preparation of specifications of services, supplies or equipment when solicitation bids through the University's SuperQuote system. </li><li>Oversee the planning and developing of cash handling procedures for Business Office and other departments within the College. </li><li>Oversee the preparation and execution of year-end physical inventory of various departments (e.g. Cosmetology). </li><li>*Perform complex tasks using BANNER to research issues related to student tuition and fees, financial aid disbursements and refunds, third party payments and financial holds obligations. </li><li>Manage and responsible for the reconsiliation of institution online payment system (Touchnet) transactions in regards to online application fees, Parent Plus and Unsubsidized Loans. Resolve issues with UH Central Office. </li><li>Other duties as assigned. </li></ul> <p>Judgement Exercised:</p> <ul> <li>Judgements and decisions impact operations, functions, programs, management, or policies of the program or its organizational segments. </li><li>Judgements are recognized as sound, accurate, and knowledgeable and are generally accepted and followed after general review. </li><li>Efforts have impact on direction, accomplishment of goals, and schedules of projects. </li><li>Work is expected to be technically thorough, creative, correct, and reliable, and result in the development of technially sound products, judgements, studies, recommendations, and documentation. </li></ul> <p>Originality:</p> <ul> <li>Develops, defines, or applies new or improved techniques, methods, practices, or stategies. </li><li>Recommends constructive ideas to increase the efficiency, effectiveness, and productivity within a specialty area. </li><li>Develops, defines, and applies new and improved techniques, strategies, and original methods to the solution of important problems in the specialty area. </li><li>Originates plans, techniques, and/or procedures to apply existing knowledge to ideas, analyses, projects, or tests and evaluations. </li></ul> <p>Control Over Positions:</p> <ul> <li>The incumbent may recommend or establish policy and procedures applicable to an assignment. </li><li>The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected. </li><li>Guidance is given on unusual or complex problems and procedures as needed. </li><li>The incumbent's supervisor is kept informed of general plans and progress of work. </li></ul> <p>Supervision Exercised:</p> <ul> <li>Coordinates, directs, reviews, and/or monitors the work of others in accomplishment of a specific task. </li><li>Monitors, coordinates, or directs the work of lower level personnel, clerical assistants and/or student assistants. </li><li>Coordinates, monitors, and/or supervises the work of clerical personnel and/or sutdent assistants who require assistance and guidance on specific assignments. </li><li>Reviews the work of others and/or provides training to others in area of expertise. Refers matters of policy to supervisor. </li><li>May review the work product from specific task assignments of other professional, clerical, technical personnel and/or student assistants. </li></ul> <p>Minimum Qualifications:</p> <p>Education and Professional Work Experience:</p> <ul> <li>Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or related field and three (3) years of progressively responsible professional experience with responsibilities for fiscal and administrative support; or any equivalent education and/or professional work experience which provides the required education, knowledge, skills and abilities as needed. </li></ul> <p>Knowledge, Skills, and Abilities</p> <ul> <li>Considerable working knowledge of principles, practices and techniques in the area of fiscal and administrative support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. </li><li>Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and administrative support. </li><li>Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolutions of the problems in an effective, innovative and timely manner. </li><li>Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of repots and other materials. </li><li>Demonostrated abilit to establish and maintain effective working relationships with internal and external organizations, gorups, team leaders and members, and individuals. </li><li>Demonstrated ability to operate a personal computer and apply word processing software. </li><li>For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employees relations. </li></ul> <p>Supplemental Minimum Qualifications:</p> <ul> <li>One (1) year of supervisory work experience required. </li></ul> <p>Desireable Qualifications:</p> <ul> <li>Knowledge of the administrative services policies and procedures of the University. </li><li>Knowledge of the Kuali Financial System (KFS) and BANNER student information system. </li><li>Ability to establish and maintain effective working relationships with system level officials, campus administrators, faculty, staff and the general public. </li></ul> <p>To Apply: Click on the "Apply" button at the top right corner of the screen to complete an application and attach the following required documents:</p> <ul> <li>Graduate and undergraduate transcript(s) from a regionally accredited institution of higher education showing degree and coursework to date appropriate to the position. Copies of transcripts must be attached to your applicationto receive credit for degree(s). Original official transcripts will be required at the time of hire. Academc record/grade summaries and diplomas will NOT be accepted. Transcript(s) issued outside of the United States of America require a course-bycourse analysis with an equivalency statement from an agencying having membership with the National Assoication of Credential Evaluation Services, Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; </li><li>Cover Letter explaining how you meet the minimum and desireable qualifications of the position; </li><li>Resume; and </li><li>Names and contact information (including e-mail address(es)) of at least three (3) professional references. Letters of recommendation are optional. Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. The application will be considered incomplete if material are unreadable. </li></ul> <p>Applications lacking copies of official transcripts will be reviewed based on work experience equivalency to meet MQ. Minimum qualifications must be met by the closing date.</p> <p>Note: If you have not applied for a position before using NEOGOV, you will first need to create an account.</p> <p>Inquiries:</p> <p>Honolulu Community College</p> <p>Human Resources Office</p> <p>honcchr@hawaii.edu</p> <p>808-845-9144</p> <p>EEO, Clery Act, ADA</p> <p>The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/</p> <p>Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.</p> <p>In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.</p> <p>In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.</p> <p>Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/</p>