<p>Position Title Administrative Support - Facilities Management and Planning Job Description</p> <p>This position will provide administrative support for Facilities Management and Planning (FMP) operations.</p> <ul> <li>Answers phones and assists departmental customers. </li><li>Greets and assists office visitors and patrons. </li><li>Communicates and coordinates FMP activities and issues with other University constituencies. </li><li>Compiles and manages the University facilities event calendar. </li><li>Reconciles, manages, and processes departmental payroll and accruals using KRONOS timekeeping system. </li><li>Assists with managing departmental hiring processes and student employment. </li><li>Assists with the tracking and management of personnel training. </li><li>Serves as departmental resource for Human Resources policies, procedures, and communications. </li><li>Assists in daily monitoring and tracking of incoming and active work orders. </li><li>Assists with daily communication and dispatch of departmental personnel. </li><li>Other duties as assigned. </li></ul> <p>Required Qualifications</p> <ul> <li>High School diploma or equivalent is required. </li><li>Previous administrative support and/or customer service experience required. </li><li>Must possess and display friendly and professional customer service skills. </li><li>Handle confidential material and comply with privacy concerns and regulations. </li><li>Demonstrate a high degree of proficiency with office procedures, equipment, and computer applications. </li><li>Excellent verbal and written communication skills with attention to detail. </li><li>Solid time management, planning, and organization skills. </li><li>Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa. </li></ul> <p>Preferred Qualifications</p> <ul> <li>Associate or Bachelor's degree is preferred. </li><li>Microsoft Office Suite training preferred. </li><li>Previous Human Resources and/or payroll (KRONOS or other timekeeping software) experience is strongly preferred. </li></ul> <p>Physical Demands</p> <ul> <li>Applicants must have the ability to work in a fast paced office environment with frequent interruptions and changing priorities. </li><li>The position will require prolonged sitting, regular walking, bending, twisting, standing, and reaching. There may be occasional lifting of storage files and paper boxes. </li><li>Applicants must be able to hear and understand speech in face-to-face and telephone conversations. </li><li>Must have the manual dexterity and ability to operate office equipment and extensive work on a computer keyboard. </li></ul> <p>Anticipated Start Date of New Hire 06/01/2026 Anticipated Number of Hours Working per Week 40 Shift Required? First</p> <p>Job Duties</p> <p>Posting Detail Information</p> <p>Posting Number S1084P Number of Vacancies 1 Desired Start Date 06/01/2026 Job Open Date 05/12/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/8361</p>