<p>Description Position: Administrative Assistant</p> <p>Employment Category: Part-time, Non-Exempt (Hourly), 20 hours/week</p> <p>Department: Education</p> <p>Reports to: Vice President for Education/Superintendent</p> <p>Job Overview: The Education Department oversees 32 Adventist church schools in the Oregon Conference. The Administrative Assistant provides support for the superintendents and will also manage other vital areas within the Education department.</p> <p>Responsibilities: The Administrative Assistant responsibilities include but are not limited to the following duties and areas.</p> <ul> <li>Receptionist for the department. </li><li>Assist in planning and events (Friendship Tournament, Music Festival, Outdoor School) </li><li>Registrar for students enrolled in junior academies </li><li>School SIS (student information systems), oversee and troubleshoot with RenWEb; School Insight/Teacher Ease & AE-Connect </li><li>Work with schools and Human Resources in processing locally-funded employees. </li><li>Produces and manages Principal Release and Guest Teacher reports </li><li>Send out and track SafeSchools training videos for teachers </li><li>Manage the student assessment MAP Testing </li><li>Create Google Form Documents and Survey Monkey for events </li><li>Collect student enrollment information from schools for data tracking </li><li>Update and prepare training and referencing material (Principal Handbook & paperwork, Financial resource Notebook for school treasurers) </li><li>Send out student profile Cumulative Folders </li><li>Oversee Education Resource Library </li><li>Make sure background checks on school staff are completed </li><li>IPM & Asbestos </li><li>Other general office management duties and Superintendent support as requested </li><li>Assist with scholarships </li><li>Assist schools with campus beautification requests </li><li>Submit accounts payable receipts for reimbursement processing for approved school and teacher requests </li><li>Help with camp meeting </li><li>Collect stories from schools and connect with Conference Communications department for sharing mission and soul winning stories </li><li>Education Treasurer support as requested </li><li>Perform other duties as required or assigned </li></ul> <p>Personal Spiritual Life & Church Employment: The Administrative Assistant for the Oregon Conference should exhibit evidence of a strong spiritual life, being firmly grounded in a personal relationship with Jesus. They must be supportive of the fundamental doctrines, teachings, mission, and the distinctive lifestyle standards of the Seventh-day Adventist Church. They must be a member in good standing with attendance at a local Seventh-day Adventist church.</p> <p>Required Skills/Abilities:</p> <ul> <li>Must be a team player and able to serve people with professionalism, warmth, and genuine care, in all forms of communication. </li><li>Exceptional attention to detail and accuracy in all areas of work. </li><li>Strong organizational skills with the ability to prioritize multiple tasks at once through completion by deadline date. </li><li>Possess good communication and interpersonal skills to work with employees, school staff, and external contacts. </li><li>Passion for supporting ministry and serving others in sharing the Gospel within our Conference field, through excellent service in support of Adventist education. </li><li>Strong commitment to ethical integrity and responsible stewardship of Conference and Education department resources. </li><li>Practice confidentiality of information at all times. </li><li>Possess strong computer skills and a desire to innovate and learn new programs. </li><li>Knowledge of Adventist education policy and procedures is preferred. </li><li>Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, Access) </li><li>Must be able to read, write, and speak English fluently. </li></ul> <p>Education/Experience:</p> <ul> <li>Experience within the Adventist education system and/or previous experience as an administrative assistant is strongly preferred. </li></ul> <p>Employment Conditions/Physical Requirements: The majority of the Administrative Assistant's time will be spent sitting at a desk, working at a computer or on the phone in an office setting. Some occasional lifting and moving of supplies and equipment will be necessary (generally less than 25 pounds).</p> <p>Other: The Oregon Conference hires Seventh-day Adventist Church members in regular standing based on religious preferences permitted by the United States Constitution and controlling law.</p> <p>Compensation: This position has an hourly wage range of $17.00 to $22.54 per hour.</p> <p>Salary17.00 - 22.54 Hour</p> <p>Listing Type</p> <p>Jobs</p> <p>Categories</p> <p>Clerical/Administrative</p> <p>Position Type</p> <p>Full Time | Part Time</p> <p>Salary Min</p> <p>17.00</p> <p>Salary Max</p> <p>22.54</p> <p>Salary Type</p> <p>/hr.</p>