<p>About SUNY Old Westbury:</p> <p>The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.</p> <p>SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.</p> <p>Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for eight consecutive years.</p> <p>Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu.</p> <p>Job Description:</p> <p>SUNY Old Westbury seeks a dynamic, forward-thinking, and engaging Assistant Registrar to provide excellent customer service to our diverse student population. The Assistant Registrar is a key member of the Registrar's Office working on projects and maintaining records in conjunction with our Admissions Office, Student Financial Services Office, Financial Aid, faculty/staff, and with other administrative offices within the campus community. This office provides services to a diverse student population and their families, who are enrolled in a varied set of online, off-site, and in person courses/programs.</p> <p>Essential Duties:</p> <ul> <li>Administers all aspects of academic scheduling using Modern Campus Schedule. </li><li>Manage course creation and updates via Banner, Curriculog, and Degree Works. </li><li>Maintain course information, curriculum updates, and course inventory including Waitlist. </li><li>Update course schedule each semester in coordination with academic departments. </li><li>Works with deans and chairs to identify and resolve potential scheduling conflicts. </li><li>Audit schedule, including room conflict, and configuration before publication. </li><li>Update room inventory, schedule events, and labs accordingly. </li><li>Assist with Change of Majors, Minors, Concentrations. </li><li>Assist with submission via the National Student Clearinghouse (NSC) while resolving errors. </li><li>Assist in reviewing of degree applications, awarding of degree, and posting of honors. </li><li>Assist with Degree Works scribing, Transit, and Surecode. </li><li>Participates in Registrar's Office registration activities to include registration of continuing students, assisting with drop/add requests and prerequisite questions, and assisting with new student registration sessions. </li><li>Responsible for maintenance and security of all student academic records. </li><li>Provide assistance to students, parents, staff, faculty and administrators as needed in accordance with FERPA. </li><li>Assist with Student Solution Center coverage. </li><li>Other duties as assigned. </li></ul> <p>Requirements:</p> <p>Minimum Qualifications:</p> <ul> <li>Bachelor's degree from an accredited college or university in a related field. </li><li>A minimum of two (2) years of progressively responsible experience within a Registrar's Office. </li><li>A minimum of two (2) years of experience with course scheduling/course offerings or experience with Registrar data audits/updates. </li><li>Strong knowledge of Microsoft Office applications. </li><li>Experience with higher education student information systems. </li><li>Must have knowledge of and understand the importance of FERPA and student records privacy policies. </li><li>Ability to multi-task, prioritize, and execute tasks with strong attention to detail. </li><li>Strong verbal and written communication skills and the ability to work within a team. </li><li>Cultural competence and ability to communicate effectively with diverse constituencies. </li><li>Must be available to work a flexible schedule, including evenings and occasional weekend hours in support of special projects/events. </li></ul> <p>Preferred Qualifications:</p> <ul> <li>Modern Campus experience. </li><li>Ellucian Banner experience. </li><li>Degree Works experience. </li><li>Argos reporting experience. </li><li>NSC experience. </li></ul> <p>Additional Information:</p> <p>Salary Range: $57,151.00 - $60,000.00 (plus $4,000.00 location pay) commensurate with education and experience</p> <p>Comprehensive benefits package: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf</p> <p>Position Type: Professional</p> <p>Budget Title: Registrar</p> <p>Campus Title: Assistant Registrar</p> <p>Department: Registrar</p> <p>FTE: Full-time</p> <p>Negotiating Unit: UUP</p> <p>Salary Grade: SL-3</p> <p>FLSA Status: Exempt</p> <p>The successful candidate must be authorized to work in the United States.</p> <p>The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.</p> <p>If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.</p> <p>The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.</p> <p>Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.</p> <p>Application Instructions:</p> <p>Please submit the following online:</p> <ul> <li>cover letter, </li><li>resume, </li><li>contact information (name, email address and telephone number) for three (3) references, and </li><li>a fully completed Old Westbury employment application (available during the online application process). </li></ul> <p>Only applications submitted online will be considered.</p> <p>Internal and external search to occur simultaneously.</p> <p>CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open until filled. First review of applications to begin December 3, 2025.</p> <p>VISA sponsorship is not available for this position.</p> <p>We encourage protected veterans, individuals with disabilities, women and minorities to apply.</p> <p>Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.</p>