<p>Overview</p> <p>The Administrative Assistant for the Middletown Campus works closely with the Academic Coordinator and helps orchestrate the academic phase of the Program.</p> <p>Responsibilities</p> <ul> <li> <p>Scheduling:</p> </li><li> <p>Coordinates with the Academic Coordinator in scheduling instructors for the academic year</p> </li><li> <p>Communicating with instructors on date and time availability each semester</p> </li><li> <p>Creating a monthly calendar for the students</p> </li><li> <p>Communicates with the registrar instructors associated with courses in Canvas</p> </li><li> <p>Scheduling of exams in Examsoft</p> </li><li> <p>Assists in coordination of orientation</p> </li><li> <p>Records Maintenance:</p> </li><li> <p>Student Files - academic, correspondence</p> </li><li> <p>Semester and yearly summaries for didactic cohorts</p> </li><li> <p>Mid and final course/instructor evaluations</p> </li><li> <p>Learning Objective/Syllabi</p> </li><li> <p>Test files</p> </li><li> <p>Examsoft</p> </li><li> <p>Bio/Sketch- Health Forms</p> </li><li> <p>Collects updated health forms for the Academic Year</p> </li><li> <p>Insures review by Occupational Health</p> </li><li> <p>Maintains student files</p> </li><li> <p>Typing and Filing</p> </li><li> <p>Correspondence</p> </li><li> <p>Examinations</p> </li><li> <p>Evaluations Forms</p> </li><li> <p>Lecture Outlines</p> </li><li> <p>Course Outlines/Syllabi</p> </li><li> <p>Learning Objectives</p> </li><li> <p>Answer Telephones</p> </li><li> <p>Responds to inquiries</p> </li><li> <p>Records and delivers messages</p> </li><li> <p>Mail</p> </li><li> <p>Posts outgoing mail</p> </li><li> <p>Travels to Post Office when necessary</p> </li><li> <p>Proctoring of Didactic Exams</p> </li><li> <p>Site Evaluations</p> </li><li> <p>Assists in development of schedule</p> </li><li> <p>Photocopies material for distribution to students, such as examinations (if necessary) room availability</p> </li></ul> <p>Qualifications</p> <p>Education/Experience</p> <ul> <li>High School Diploma/GED Eqvlnt. </li><li>Associates Degree preferred. </li><li>Associates Degree or equivalent experience </li></ul> <p>Knowledge/Skills/Abilities</p> <ul> <li>Strong interpersonal skills are required both written and oral </li><li>Well organized </li><li>Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity </li><li>Must be able to work collaboratively and effectively with colleagues in a team environment. </li><li>Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom </li><li>Requires ability to manage multiple and varied tasks </li><li>Timely response to emails (within 24 hours) </li><li>Learning Management Systems such as Canvas, Examsoft preferred </li></ul> <p>Travel</p> <ul> <li>Travel to Manhattan campus; occasional travel to Central Islip Campus </li></ul> <p>Working Conditions</p> <ul> <li>Sitting for long periods of time Extensive use of computers Ability to lift a minimum of 5 lbs. </li></ul> <p>Maximum Salary</p> <p>USD $47,432.00/Yr.</p> <p>Minimum Salary</p> <p>USD $37,944.00/Yr.</p>