<p>Executive Admin Assistant</p> <p>Who We Are:</p> <p>GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.</p> <p>Your role on the team: (job description)</p> <ul> <li>Maintains executive management team members' calendars and schedules </li><li>Prepares and issues communication pieces on behalf of executive management team members </li><li>Assists with preparation of PowerPoint presentations </li><li>Schedules travel arrangements </li><li>Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures </li><li>Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings </li><li>Prepares and records expense reports for executive management team members on a timely basis </li><li>Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained </li><li>Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed </li><li>Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned </li><li>Provides additional administrative support to others or with other tasks as assigned </li><li>Files as needed </li><li>Provides back up relief to the Receptionist as needed </li></ul> <p>What you need: (requirements)</p> <ul> <li>Minimum 2-3 years experience supporting executive leadership in an administrative capacity </li><li>PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint </li></ul> <p>Bonus if you have: (Preferred requirements)</p> <ul> <li>Excellent written and verbal communication skills and organizational skills • Ability to type 65 WPM </li><li>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual </li><li>High attention to detail </li><li>Ability to anticipate needs </li><li>High sense of urgency </li></ul> <p>What you gain from joining our team: (benefits)</p> <ul> <li>Access wages early with the Rain financial wellness app. </li><li>Free telemedical access to doctors and therapists through FirstStop Health available first day of employment! </li><li>Health, dental, and vision insurance after 30 days of employment </li><li>401k match </li><li>Paid maternity and paternity leave </li><li>Access to career development, employee resource groups, and mentorship programs </li><li>Employee discounts </li><li>Access to employee perks like fitness class discounts and free access to a relaxation and meditation app </li><li>Free financial wellness programs </li><li>Daycare discount program </li><li>Opportunities to volunteer and give back to your community </li><li> <ul> <li>more! </li></ul> </li></ul> <p>Join our Team!</p> <ul> <li>Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview. </li></ul> <p>OR</p> <ul> <li>Text DELIVER to 88300 to Apply1 </li></ul>