<p>Payroll Specialist JobID: 1887</p> <p>Position Type:</p> <p>Support Staff</p> <p>Date Posted:</p> <p>12/12/2025</p> <p>Location:</p> <p>Country Club Administrative Building</p> <p>Closing Date:</p> <p>Open until filled</p> <p>&nbsp&nbspAdditional Information: Show/Hide</p> <p>Vacancy for 2025-2026</p> <p>Job Purpose:</p> <p>The Payroll Specialist supports the accurate and timely processing of district payroll for all employees. This role ensures compliance with state and federal regulations, maintains the confidentiality of payroll and benefit data, manages deductions and reconciliations, and provides responsive customer service to staff. The Payroll Specialist collaborates with Human Resources, Finance, and district administrators to ensure efficient, compliant, and transparent payroll operations.</p> <p>Qualifications:</p> <ol> <li> <p>Associate's degree or higher in Accounting, Business, or related field preferred.</p> </li><li> <p>Minimum of three (3) years of payroll experience, preferably in a school district or public sector setting preferred.</p> </li></ol> <p>Experience & Knowledge:</p> <ul> <li>Working knowledge of payroll systems, accounting procedures, and payroll-related state and federal laws. </li><li>Experience with pension deductions (PERS/TPAF), garnishments, voluntary benefit programs, and IRS/state reporting requirements preferred. </li><li>Proficiency with Microsoft Office and payroll/HRIS platforms; experience with systems such as Systems 3000, Frontline, or SchoolFi preferred. </li><li>Strong organizational, analytical, and communication skills with attention to detail and accuracy. </li><li>Ability to maintain confidentiality and manage sensitive information in accordance with district policies. </li></ul> <p>Responsibilities:</p> <p>Payroll Processing:</p> <ul> <li>Enter and verify employee hours, timesheets, and leave records for accuracy. </li><li>Assist with processing semi-monthly payroll cycles in a timely and accurate manner. </li><li>Calculate retroactive pay, adjustments, corrections, stipends, and overtime. </li><li>Ensure accurate application of pay rates, step movements, longevity, and contractual provisions. </li><li>Review and approve timesheet submissions for class coverage and other extra-duty assignments each pay cycle. </li></ul> <p>Employee Records Management:</p> <ul> <li>Maintain and update all payroll-related employee files. </li><li>Assist with onboarding and separation processes, including new hires, terminations, and employment status changes. </li><li>Collect, verify, and enter payroll documents such as W-4 forms, direct deposit requests, and address changes. </li><li>Process employment verifications as required for district use or external agencies. </li></ul> <p>Deductions and Benefits:</p> <ul> <li>Process voluntary and mandatory payroll deductions, including: </li><li>Union dues </li><li>Garnishments </li><li>Pension contributions </li><li>Insurance premiums </li><li>Tax-sheltered annuities and supplemental retirement plans </li><li>Reconcile benefit deductions and coordinate updates with the Human Resources Department. </li><li>Manage deductions and updates related to AFLAC, Prudential, Colonial, NJEA dues, and other voluntary programs. </li></ul> <p>Compliance and Reporting:</p> <ul> <li>Maintain confidentiality and ensure accuracy of all employee financial, payroll, and benefit data. </li><li>Assist with Workers' Compensation reporting and census submissions as required. </li><li>File annual 1098 forms and ensure accurate year-end reporting. </li><li>Create agency purchase orders and print agency checks each pay cycle. </li><li>Complete Voya file uploads/submissions and coordinate wire transfers per pay cycle. </li><li>Calculate and process annual summer pay interest. </li></ul> <p>Financial Reconciliation:</p> <ul> <li>Assist in reconciling payroll totals with Finance/Business Office records. </li><li>Manage outstanding checks, off-cycle payments, reimbursement requests, and corrections. </li><li>Assist with year-end payroll processes, including W-2 preparation, auditing, and compliance reviews </li></ul> <p>Administrative and Operational Support:</p> <ul> <li>Maintain organized digital and paper filing systems for payroll documentation. </li><li>Prepare payroll reports, schedules, and correspondence for supervisors and administration. </li><li>Support payroll supervisors and administrators with daily operations and special projects. </li><li>Handle routine operational tasks such as phone calls, emails, walk-ins, filing, and clerical support. </li></ul> <p>Customer Service:</p> <ul> <li>Respond to staff inquiries regarding paychecks, deductions, taxes, and leave balances. </li><li>Assist employees with payroll forms, updates, and general questions. </li><li>Troubleshoot issues related to missed pay, incorrect deductions, or banking errors. </li></ul> <p>Physical & Environmental Demands:</p> <ul> <li>Ability to sit, stand, walk, and lift materials as needed for training or presentations. </li><li>Ability to use digital devices and presentation tools. </li><li>Ability to communicate clearly in spoken and written English. </li><li>Work in typical school and office environments; occasional travel within the district as required. </li></ul> <p>Term of Employment:</p> <p>Twelve (12) Month, Non-Affiliated Position</p> <p>Salary Range:</p> <p>$55,000.00 to $75,000.00</p> <p>Benefits Package Includes:</p> <p>Medical, Prescription, and dental insurance</p> <p>Flexible Spending Account (FSA)</p> <p>Optional disability insurance (Aflac, Prudential, Hartford)</p> <p>Pre-Tax deduction options</p> <p>Employee Assistance Program (EAP)</p> <p>Medical/Rx waiver options</p> <p>NJ Pension System Enrollment</p> <p>Voluntary 304(b) Plan</p> <p>Accumulating Sick Days, Personal Days and/or Vacation days</p> <p>Application Procedure:</p> <p>Apply Online</p>