<p>JOB TITLE Executive Secretary</p> <p>SUMMARY:</p> <p>Responsible for providing administrative services to the President and Senior Management. Performs a number of administrative/secretarial tasks, works under pressure, maintains strict confidentiality and delivers quality work with minimal supervision.</p> <p>EDUCATION AND EXPERIENCE:</p> <p>Education: High School Diploma/GED preferred.</p> <p>Licensure: N/A Certification: N/A</p> <p>Experience: Experience in providing secretarial and other administrative support services for senior management/chief executive officer level staff preferred.</p> <p>Knowledge/Skills: Knowledgeable of office machines and general office procedures. Skilled in use Word, PowerPoint, Adobe Professional, Visio. Excellent verbal/written communication skills.</p> <p>EQUIPMENT: Computer, fax, copier and any other equipment required to perform the functions of the position.</p> <p>MAJOR DUTIES AND RESPONSIBILITIES:</p> <ol> <li> <p>Responsible for screening of phone calls directed to the President/Senior Management.</p> </li><li> <p>Responsible for scheduling meetings as requested by the President/Senior Management.</p> </li><li> <p>Performs other related duties (greeting visitors, correspondence with outside groups, agencies or individuals, making travel arrangements, etc.), as needed.</p> </li><li> <p>Arranges Board of Directors and related Committee meetings; attends and keeps minutes.</p> </li><li> <p>Plans annual Christmas Board event.</p> </li><li> <p>Arranges Quality Council & Management Team meetings; attend and keep minutes.</p> </li><li> <p>Attends other administrative meetings and keep minutes.</p> </li><li> <p>Attends and participates in regularly scheduled staff meetings and in-services and individual program planning meetings, as needed.</p> </li><li> <p>Maintains and updates origination charts.</p> </li><li> <p>All other duties as assigned.</p> </li></ol> <p>PERFORMANCE RESPONSIBILITIES:</p> <p>Although each position has its own unique duties and responsibilities, the following listing applies to every employee. All employees of the organization are expected to:</p> <ol> <li> <p>Support the organization's mission, vision, and values of excellence and competence, collaboration, innovation, commitment to our community, and accountability and ownership.</p> </li><li> <p>Exercise necessary cost control measures.</p> </li><li> <p>Maintain positive internal and external customer service relationships.</p> </li><li> <p>Demonstrate effective communication skills by conveying necessary information accurately, listening effectively and asking questions when clarification is needed.</p> </li><li> <p>Plan and organize work effectively and ensure its completion.</p> </li><li> <p>Demonstrate reliability by arriving to work on time and utilizing effective time management.</p> </li><li> <p>Meet all productivity requirements.</p> </li><li> <p>Demonstrate team behavior and must be willing to promote a team-oriented environment.</p> </li><li> <p>Represent the organization professionally at all times.</p> </li><li> <p>Demonstrate initiative and strive to continually improve processes and relationships.</p> </li><li> <p>Follow all Frontier Health rules, policies and procedures as well as any applicable laws and standards.</p> </li></ol>