<p>Executive Assistant to the CEO</p> <p>Department: Administration</p> <p>Location: Chicago, IL 60661</p> <p>Work Type: Onsite (with travel to multiple locations)</p> <p>Salary Range: $65,000 - $75,000 annually</p> <p>About Aunt Martha's Health & Wellness</p> <p>Aunt Martha's Health & Wellness has become a critical resource for youth and families throughout Illinois, empowering patients and clients to face challenges head-on and find sustainable, tailored solutions that support a better quality of life.</p> <p>Summary</p> <p>The Executive Assistant provides high-level administrative support to the President/CEO and executive leadership. Reporting directly to the CEO, this role serves in a one-on-one working relationship and acts as a liaison to the Board of Directors and senior leadership teams. This position also coordinates executive outreach, external relations efforts, and oversees special projects.</p> <p>The ideal candidate will exercise strong judgment in a variety of situations and demonstrate excellent communication, administrative, and organizational skills while managing multiple priorities in a fast-paced environment.</p> <p>Essential Duties and Responsibilities</p> <ul> <li> <p>Provide high-level administrative support, including expense reports, check requests, vendor contracts, research, and report preparation</p> </li><li> <p>Manage executive calendars and coordinate meetings with internal and external stakeholders</p> </li><li> <p>Monitor and direct incoming communications (calls, emails, texts) appropriately and efficiently</p> </li><li> <p>Maintain responsiveness outside of normal business hours as needed</p> </li><li> <p>Draft, review, and manage confidential correspondence and documentation</p> </li><li> <p>Research, compile, analyze, and summarize data for reports and executive communications</p> </li><li> <p>Prepare presentations, reports, meeting materials, and audit documentation</p> </li><li> <p>Manage multiple projects simultaneously and follow through on deliverables</p> </li><li> <p>Coordinate travel arrangements, including transportation, accommodations, and itineraries</p> </li><li> <p>Process invoices, vouchers, timesheets, and expense reports</p> </li><li> <p>Coordinate on-site and off-site meetings, including agendas, materials, and minutes</p> </li><li> <p>Lead and support special projects, ensuring timelines and priorities are met</p> </li><li> <p>Maintain confidentiality of executive, patient, and organizational information</p> </li><li> <p>Serve as liaison to the Board of Directors, including:</p> </li><li> <p>Preparing and distributing board and committee materials</p> </li><li> <p>Recording meeting minutes</p> </li><li> <p>Ensuring compliance with board-related requirements</p> </li><li> <p>Managing board documentation and signatures</p> </li><li> <p>Complete all required Core Curriculum trainings</p> </li><li> <p>Perform all other duties as assigned</p> </li></ul> <p>Qualifications</p> <p>Education and Experience</p> <ul> <li>Master's degree REQUIRED </li><li>2-3 years of administrative or front office experience in a fast-paced environment </li><li>Executive-level support experience strongly preferred </li><li>Non-profit experience a plus </li></ul> <p>Computer Skills</p> <ul> <li>Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) </li><li>Experience creating presentations, using mail merge, and working with Excel formulas and charts </li><li>Familiarity with virtual meeting platforms (Zoom, Teams, Webex, GoToMeeting) </li></ul> <p>Language Skills</p> <ul> <li>Ability to read, analyze, and interpret professional and technical documents </li><li>Strong written communication skills including reports, correspondence, and documentation </li><li>Ability to present information clearly and respond to questions from various audiences </li><li>Writing sample may be required </li></ul> <p>Mathematical Skills</p> <ul> <li>Ability to apply basic mathematical concepts including percentages, ratios, and statistical interpretation </li></ul> <p>Reasoning Ability</p> <ul> <li>Strong problem-solving skills with the ability to analyze data and draw conclusions </li><li>Ability to interpret complex instructions and manage abstract variables </li></ul> <p>Other Qualifications</p> <ul> <li>Valid driver's license </li><li>Current auto insurance </li></ul> <p>Additional Competencies</p> <ul> <li>Performance Improvement (PDSA methodology) </li><li>Strong job knowledge and technical skill application </li><li>High attention to quality and accuracy </li><li>Adherence to safety and infection control policies </li></ul> <p>Physical Demands</p> <ul> <li>Regular use of hands, speaking, and hearing </li><li>Frequent standing, walking, and sitting </li><li>Occasional bending, kneeling, or crouching </li><li>Ability to lift up to 20 pounds occasionally </li><li>Requires distance vision </li></ul> <p>Benefits</p> <ul> <li>Health, Dental, and Vision Insurance </li><li>Disability and Life Insurance </li><li>Paid Vacation, Sick Time, and Holidays </li><li>Retirement Plan </li><li>Employee Assistance Program (EAP) </li><li>Employee discounts (cell phone, restaurants, and more </li></ul>