<p>Job Title: Senior Executive Assistant</p> <p>Location: Livermore, CA</p> <p>Hiring Salary Range: $95,000.00 - $125,000.00 annually</p> <p>Position Summary</p> <p>Fremont Bank - one of the Bay Area's most respected and long-standing financial institutions - is seeking a strategic, hands-on professional to join and help advance our President's Office team. This is a high-impact opportunity to contribute to the success of a mission-driven organization committed to excellence, community service, and strong client relationships.</p> <p>If you're energized by purpose-driven work, collaboration, and delivering meaningful results, we'd love to connect.</p> <p>Why Fremont Bank?</p> <p>Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years. Our foundation is built on relationships - with our clients, our associates, and our communities.</p> <p>We offer:</p> <ul> <li>A people-first culture grounded in inclusion and excellence </li><li>Deep community involvement and local reinvestment </li><li>A mission-driven workplace where values and performance go hand in hand </li></ul> <p>The Fremont Bank Way</p> <ul> <li>Full-Service Banking with comprehensive financial solutions, advanced technology, and exceptional service </li><li>No-Compromise Approach - we help clients get to "yes" </li><li>Core Values: </li></ul> <p>o Go above and beyond for clients</p> <p>o Foster a supportive and empowering environment for associates</p> <p>o Deeply invest in the well-being of our local community</p> <p>Position Overview</p> <p>The Executive Administrative Assistant provides administrative and analytical support reporting directly to the President for Fremont Bank. The candidate's responsibilities include extensive calendar management, reviewing and responding to emails, scheduling meetings, processing expense reports, event planning support, and supporting annual strategy and budget efforts. This candidate will represent this executive leader with both internal and external constituents assuring the highest and best use of time and schedule for the President.</p> <p>Role and Responsibilities</p> <ul> <li>Acts as a trusted partner to senior executives, exercising independent judgment in managing priorities, workflows, and competing demands on executive time. </li><li>Makes discretionary decisions on behalf of executive leadership regarding scheduling, communications, and escalation of issues, without requiring prior approval for routine matters. </li><li>Plans, coordinates, and oversees complex activities including executive calendars, board and committee meetings, leadership travel, and confidential initiatives. </li><li>Prepares, reviews, and analyzes sensitive and confidential materials such as board presentations, executive correspondence, reports, and strategic planning documents. </li><li>Serves as a central liaison between executive leadership and internal/external stakeholders, prioritizing requests and determining appropriate responses and follow-up. </li><li>Anticipates executive needs and proactively resolves issues, recommending solutions aligned with business objectives and organizational priorities. </li><li>Supports high-level business operations and strategic initiatives, requiring an understanding of organizational structure, policies, and leadership goals. </li><li>Handles confidential and proprietary information with discretion and sound judgment, including personnel, financial, and regulatory matters. </li><li>May lead or coordinate cross-functional efforts, special projects, and process improvements with minimal supervision. </li><li>Coordinate heavy calendar schedule, travel and meeting logistics as appropriate in addition to providing necessary materials ahead of time </li><li>Prepare meeting agendas, minutes, and follow-up action items as well as tracking deadlines and key deliverables </li><li>Serve as primary point of contact between the President and internal/external stakeholders </li><li>Handle highly confidential information and exercise sound judgement and discretion </li><li>Maintain secure files and records (physical and digital) in compliance with bank policies </li><li>Work effectively with Client Relations on client facing and leadership planning events </li><li>Work closely with other executives of the leadership team and their respective administrative assistant and maintain strong relationships across all bank departments </li><li>Coordinate schedule and information for business reviews, financial reviews, and performance review process </li><li>Work closely with Human Resources regarding HR related actions and communications </li><li>Demonstrate flexibility in scheduling and prioritizing meetings and deadlines with various constituents </li><li>Coordinate and screen communication (calls and emails) and correspondence regarding client concerns, complaints, and compliments on behalf of the Bank to ensure both timely and professional response </li><li>Occasional travel between Fremont and Livermore Operation Centers to support our Executives </li><li>Miscellaneous duties as assigned </li></ul> <p>Preferred Skills</p> <ul> <li>Experience working with executives, in addition to internal and external customers </li><li>Ability to create executive level presentation materials with graphs/illustrations, and proofread content for accuracy </li><li>Excellent written and verbal communication skills </li><li>High level of professionalism and collaboration </li><li>Ability to juggle multiple priorities with minimal supervision </li><li>Organize tasks and projects to meet timeline requirements </li><li>Patient and very attentive to detail while demonstrating grace under pressure </li><li>Willingness to help and contribute to complete mission critical initiatives </li><li>Ability to learn and apply Fremont Bank's policies, practices, and Six Diamond experience </li><li>Show initiative, anticipate needs and be self-directed </li><li>Ability to use creativity and think outside the box </li><li>Willingness to travel, be flexible and a team player </li></ul> <p>Qualifications and Education Requirements:</p> <ul> <li>Associate degree in business related field or equivalent work experience </li><li>Minimum 5 years of administrative experience supporting senior leadership </li><li>Administrative Certifications preferred </li><li>Experience with Microsoft Suites (Teams, Word, Excel, Outlook, PowerPoint. CoPilot) intermediate to advance preferred </li></ul> <p>What Makes Fremont Bank Associates Thrive?</p> <ul> <li>Team Players who go above and beyond to support their colleagues </li><li>Action-Oriented professionals who challenge the status quo and seek improvement </li><li>Purpose-Driven individuals who understand and champion the bank's community impact </li></ul> <p>Benefits Snapshot</p> <p>Health & Wellness</p> <ul> <li>Medical, dental, and vision insurance </li><li>Flexible Spending Accounts (FSA, Dependent Care, Health Savings) </li></ul> <p>Financial & Retirement</p> <ul> <li>Employee Stock Ownership Plan (ESOP) </li><li>401(k) with employer match </li><li>Performance-based bonuses or incentives </li></ul> <p>Work-Life & Perks</p> <ul> <li>Paid holidays, vacation, and sick time </li><li>Free personal checking and savings accounts </li><li>Home loan rate discounts </li><li>Tuition reimbursement and professional development resources </li><li>On-site gym and discounted health club memberships </li><li>Employee Assistance Program (EAP) </li></ul> <p>Equal Opportunity Employer</p> <p>Fremont Bank is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected classification.</p> <p>Salary Range</p> <p>The hiring salary range for this position is $95,000.00 - $125,000.00 annually, based on factors such as experience, skills, education, and internal equity. Compensation decisions are made in consideration of these factors and in alignment with Fremont Bank's compensation philosophy.</p> <p>Employee Stock Ownership Plan (ESOP)</p> <p>The Employee Stock Ownership Plan (ESOP) is a way for Fremont Bank to contribute to the financial well-being of associates by making a contribution to their retirement account. In addition, the ESOP provides associates an opportunity to share in the growth and prosperity of Fremont Bank.</p> <p>Note to Search Firms:</p> <p>Fremont Bank does not accept unsolicited resumes from search firms or agencies without a signed service agreement. Unsolicited resumes will be considered the property of Fremont Bank, and no fees will be paid.</p>