<p>The administrator will oversee mailroom personnel, ensuring procedures and best practices are followed with regard to mail, stockroom, shipping, and receiving functions. Acts as a backup to the Supervisor of Purchasing Services.</p> <ul> <li>Supervises and implements the daily mail, shipping and receiving operations functions, ensuring compliance with College procedures and state regulations. </li><li>Contacts vendors for return authorizations. </li><li>Tracks missing items and shipments. </li><li>Analyzes and verifies all monthly bills for Pitney Bowes, UPS, USPS, Fed Ex and any other mail, shipping or receiving vendor. </li><li>Oversee the mail, shipping and receiving operations for the College. </li><li>Oversee the bulk mailing operations, including managing the USPS reserve account. </li><li>Responsible for prioritizing the delivery of items - i.e., mail, packages, etc. </li><li>Conducts annual performance evaluations of staff and recommends individual performance improvement plans if needed. </li><li>Maintains procedures for mail and duplicating operations to provide effective service to the College community. Review and revise these procedures as needed. </li><li>Makes recommendations for process improvements to the Controller of College Services to improve operational functions and keep current with outside vendor changes. </li><li>Assists in the testing of all ERP software upgrades or other existing software related to the mail, shipping and receiving functions. </li><li>Maintains stockroom inventory. </li><li>Trains new employees in all aspects of their jobs. </li><li>Performs other related duties as assigned. </li></ul> <p>SUPERVISION</p> <ul> <li>Shipping/Receiving/Mail Clerks </li></ul> <p>MINIMUM QUALIFICATIONS</p> <ul> <li>Bachelor's degree or equivalent combination of education and experience. </li><li>Minimum three (3) years of directly applicable experience </li><li>Knowledge of Microsoft 365 Office with emphasis on Excel, Word, TEAMS, etc. </li><li>Good computer skills including operating in shared storage environments, scanning documents, etc. </li><li>Valid Driver's License required, which is currently in good standing </li><li>Ability to lift 50 lbs. </li><li>Ability to work a flexible schedule with varied hours to meet department and College needs </li><li>Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners </li></ul> <p>If certain conditions exist, this position requires you to have access to personal technological equipment and capabilities to perform your duties.COVID-19 vaccination is a requirement for all positions at Rowan College of South Jersey. New hires are expected to be fully vaccinated before beginning work at the College. For more information about RCSJ's vaccine requirements, visit the RCSJ Coronavirus Updates website for the latest information.</p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Physical activity of the position:</p> <ul> <li>Standing </li><li>Walking </li><li>Talking </li><li>Hearing </li><li>Repetitive motion of the wrists, hands, and/or fingers, such as picking, pinching, typing </li></ul> <p>Physical requirements of the position:</p> <ul> <li>Light work- exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently </li></ul> <p>Visual acuity requirements of the position:</p> <ul> <li>The worker is required to have close visual acuity </li></ul> <p>Workplace conditions of the position:</p> <ul> <li>The worker is not substantially exposed to adverse environmental conditions. </li></ul> <p>Affirmative Action/Equal Opportunity Employer</p> <p>As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.</p>