<p>Position Information</p> <p>Position Number 003308 Position Title Secretary V - 003308 Division Academic Affairs Department 421300 - Mathematics and Statistics Minimum Qualifications</p> <p>High school diploma or equivalent and four years of progressively responsible secretarial experience.</p> <p>Preferred Qualifications Job Description Summary</p> <p>The University of South Alabama's Mathematics and Statistics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.</p> <p>Essential Functions</p> <p>These are the job duties required of the position.</p> <p>Essential Functions</p> <ul> <li>Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department. </li><li>Supervises and trains lower-level secretaries to including assigning duties and checking work. </li><li>Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC. </li><li>Utilizes Banner, Banner Finance, and Concur to access faculty and student information. </li><li>Makes travel and hotel arrangements and prepares travel reimbursements forms. </li><li>Approves faculty travel requests and expense reports using Concur. </li><li>Maintains departmental files and databases. </li><li>Assists student with enrollment and processes student and graduate assistant employment paperwork. </li><li>Takes minutes at meetings and prepares for final distribution as needed. </li><li>Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing. </li><li>Prepares contract letters for part-time faculty. </li><li>Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty. </li><li>Prepares and submits new faculty paperwork. </li><li>Prepares guest speaker contracts and invoices to submit reimbursements. </li><li>Assists with preparing monthly budget for the department and creates expense reports. </li><li>Submits maintenance requests as needed. </li><li>Completes textbook orders. </li><li>Answers telephones and directs calls. </li><li>Orders supplies. </li><li>Regular and prompt attendance. </li><li>Ability to work schedule as defined and overtime as required. </li><li>Related duties as required. </li></ul> <p>Posting Information</p> <p>Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/22/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular</p>