<p>Job Title Assistant Director for Admission Processing Applications Accepted From Public: Open to the public Special Instructions to Applicants</p> <p>Complete the online application and be prepared to attach required documents. For references, please include names and current contact information of three professional references. Successful candidates must pass a comprehensive background check, university judiciary review, and driving record audit.</p> <p>Review of applications will begin immediately and continue until the position is filled. For priority consideration, please apply by March 23, 2025. For full consideration, please apply by March 31, 2025.</p> <p>This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166654S Job Description</p> <p>JOIN A TEAM THAT SUPPORTS YOU</p> <p>Ohio University's Undergraduate Admissions believes in supporting and recognizing the talent that introduces thousands of students to OHIO every year. From a data-driven and competitive salary structure and comprehensive benefits, paid time off to flexible work arrangements, professional development programming to tuition benefits, affinity organizations to shared governance, and more, OHIO is proud to support our employees.</p> <p>ABOUT OHIO</p> <p>At Ohio University, we believe that the college experience should deliver more than a diploma. We offer an experience that will stick with students for the rest of their lives.</p> <p>Without question, we take academics seriously. In fact, we are home to one of the most prestigious honors programs in the nation and several highly-ranked academic programs. And, we have a laser focus on career success through internship and job placement programs as well as lifelong assistance from the most loyal and supportive alumni group on the planet.</p> <p>We also know that the University experience is shaped by many other factors. The stunning 1,740-acre main campus is located in what has been named one of America's best college towns and the University has been named #1 Best Value Public University in Ohio. OHIO has been recognized for extensive efforts in a number of arenas, including an institutional commitment to diversity and inclusion for which the University has been named a six-time Higher Education Excellence in Diversity (HEED) award winner.</p> <p>With its historic main campus in Athens; five regional campuses; three extension campuses in the Columbus, Cleveland, and Dayton areas; and one of the largest enrollments of online students among public universities in Ohio, the University has a collective enrollment of over 28,000 students. Learn more about the OHIO experience at https://www.ohio.edu/forever and consider shaping that experience by applying for this role with Enrollment Management.</p> <p>ABOUT UNDERGRADUATE ADMISSIONS</p> <p>Undergraduate Admissions supports outreach and recruitment strategy, admission policy and processes, and yield initiatives for domestic and international first-year, transfer, adult and non-degree students enrolling on all Ohio University's campuses and in OHIO Online programs. The Undergraduate Admissions team is comprised of more than 50 full-time staff members, including a talented recruitment team based in Athens, as well as a growing team of strategically positioned staff members on each regional campus, in key markets throughout the U.S. and around the world. Undergraduate Admissions supports colleges, schools, and departments in the pursuit of academically specific recruitment and admission goals.</p> <p>LEADERSHIP PROFILE & POSITION SUMMARY</p> <p>The Assistant Director for Admission Processing is responsible for overseeing the daily execution and quality assurance of admissions processing functions, including (but not limited to) communication generation, application review, transfer credit posting, records auditing and maintenance. The assistant director also assists with the development of business processes and the analysis of systems and data associated with admissions application processing, review, and transfer credit. The incumbent works under the direction of the Associate Director of Application Management and collaborates with colleagues in Undergraduate Admissions, Enrollment Marketing and Operations, and the Online, Transfer and Credit Services Center to implement solutions that ensure compliance with University and state policy and which support functionality for end users in managing and maintaining the application and transfer credit systems and records. This position does have the flexibility to work remotely up to two days a week within the established department flex place work guidelines.</p> <p>KEY RESPONSIBILITIES</p> <p>Admission and Transfer Credit Processing:</p> <p>Oversees the day-to-day operations of the department's Communication Generation process used to communicate official admission decisions to applicants. Develops and maintains letter templates by updating content and using the appropriate student information system coding in the templates to display dynamic and conditional content.</p> <p>Maintains and runs daily batch jobs in the student information system to load applicant data and post transfer credit data. Coordinates with the offices of Information Technology and Enrollment Marketing and Operations to identify and correct discrepancies or system errors related to the import of plan codes or other applicant data within admission systems.</p> <p>Under the direction of the Associate Director for Application Management, reviews and confirms admission decision recommendations using established guidelines and technology. Audit admission recommendations to ensure alignment and compliance with admission guidelines, practices, and University policy. Uses professional knowledge of established procedures, coupled with expertise in student information system coding, to ensure admission recommendations are appropriate and encoded accurately.</p> <p>Triages, evaluates, and manages complex data discrepancies related to admission status and posting of transfer credit and determines solutions for complex issues impacting student admission and enrollment. Recommends solutions to leadership and oversees the resolution or delegates data management tasks to records managers.</p> <p>Information Systems Quality Assurance:</p> <p>Assists in the testing and maintenance of the admission and transfer credit modules within the student information system for new technological processes and improvements to ensure consistency in the execution of application processing, admissions review, decision notification/communication, and the posting of course and test credit. In coordination with the associate director, evaluates business processes and provides recommendations for system enhancements. Develops and maintains thorough documentation pertaining to systems and daily procedures; may train University personnel on select functions.</p> <p>Administers the day-to-day quality assurance efforts of admission data to ensure compliance with University and state policy. Investigates discrepancies and tests solutions across multiple operational areas of the student information system and associated databases. Individual may supervise student employees or temporary personnel and check the work of lower-level staff.</p> <p>Facilitates the duplicate record resolution process on behalf of all University admitting centers. Audits records to identify duplicate records and coordinates with the offices of Information Technology, the University Registrar, Student Financial Aid and Scholarships, and the Bursar to negotiate reconciliation of the records. Analyzes search/match configurations in the student information system and makes adjustments when necessary to prevent the creation of additional duplicate records.</p> <p>Support the design and implementation of best practices and strategies that leverage available systems and technology infrastructure to improve the accuracy and efficiency of application creation and submission.</p> <p>Student Recruitment and Application File Review</p> <p>Participates in and supports Undergraduate Admissions recruitment and admission functions, including on-campus events, telephone and e-mail based customer service, and application review processes.</p> <p>Evaluates applications and supplemental materials for the purposes of making admission recommendations. Conducts thorough, holistic, selective review of an applicant's candidacy. Determines necessary documentation to support an admission decision and recommends appropriate alternative pathways when admission cannot be offered. May serve on Committee Review Panel, representing and deliberating concerns about applicants' candidacy. Monitors and analyzes historical and current recruitment and admission data and trends and uses information in decision-making.</p> <p>Other duties as assigned.</p> <p>Minimum Qualifications</p> <p>The successful candidate will have a minimum of a bachelor's degree in any field conferred by start date.</p> <p>Minimum of one year of directly related experience.</p> <p>The incumbent must possess knowledge of and abide by the concepts, principles, and practices related to admissions processing, transfer articulation, and statewide policies regarding admission, dual enrollment, and transfer credit.</p> <p>Experience with large and complex database applications required.</p> <p>Preferred Qualifications</p> <p>Candidates with a master's degree are strongly preferred, but not required. OHIO is committed to employee success and enhancing access to education. This position is eligible for our education benefit which provides tuition coverage to employees and eligible dependents for an array of undergraduate and graduate programs.</p> <p>Experience with PeopleSoft, OnBase, OBI, Technolutions Slate, and Microsoft Office preferred.</p> <p>Department Admissions Pay Rate</p> <p>The Assistant Director for Admission Processing is mapped to Pay Grade CA&P 16 at OHIO, with a target hiring range of $44,592-$51,838. The exact base salary for the selected candidate will be negotiable, commensurate with education and experience, and competitive in the field within the context of similarly situated positions at public universities nationally.</p> <p>In addition to a competitive approach to salary, Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits.</p> <p>Job Open Date 03/07/2025 Posting Close Date</p> <p>03/31/2025</p> <p>Job Category Administrative at-will appointment Months 12 month Planning Unit Vice President Enrollment Management Work Schedule</p> <p>Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. Flex-space and flex-time options may be available to promote a healthy balance of life and work.</p> <p>Campus Athens Expected hours worked per week 40 Expected duration of assignment Ongoing Applicants may contact this person if they have questions about this position. Erin Fraunfelter, fraunfee@ohio.edu Non-Discrimination Statement</p> <p>Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.</p> <p>Job Information</p> <p>Employment Type full-time regular Job Family/Subfamily Information Technology - IT End User Support Career Track & Level IC 2 Pay Grade CA&P|16|</p> <p>Clery Act Annual Safety and Fire Report</p> <p>Clery Act Statistics</p> <p>To view the Clery Act Annual Safety and Fire Report Click Here!</p>