<p>JOB DESCRIPTIONCLASS TITLE: Human Resources Coordinator</p> <p>PAYGRADE: 10N (non-exempt)</p> <p>DEPT: Human Resources</p> <p>UNION: None</p> <p>GENERAL PURPOSE:</p> <ul> <li>The Human Resources Coordinator is responsible for supporting the strategic objectives of the Human Resources department by providing comprehensive administrative services and ensuring smooth daily operations. This role is essential in maintaining a well-organized HR office, administrating policies, and fostering a productive workplace culture. This is a front facing position requiring daily presence in the office as the welcoming face of the department. </li></ul> <p>SUPERVISION RECEIVED:</p> <ul> <li>Reports to the Director of Human Resources. </li></ul> <p>SUPERVISION EXERCISED:</p> <ul> <li>May supervise temporary or administrative staff and interns as assigned. </li></ul> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p> <ul> <li>Policy Implementation and Compliance: Assist in the development, implementation, and monitoring of HR policies and procedures, ensuring compliance with local, state, and federal regulations. </li><li>Recruitment and Onboarding: Coordinating the onboarding activities to ensure a positive candidate experience and file management. </li><li>Records Management: Maintain accurate and up-to-date personnel records, ensuring proper documentation of all HR actions, compliance with records retention policies, and secure handling of sensitive information. </li><li>Administrative Coordination: Oversee daily administrative operations of the HR department, including managing correspondence, scheduling meetings, preparing agendas, and documenting minutes. Perform routine office tasks such as processing invoices, requisitions, purchase orders, contracts, and tuition reimbursement. </li><li>Special Projects and Initiatives: Participate in the planning and execution of HR projects and initiatives, such as employee engagement activities. </li><li>Technology Management: Utilize municipal software systems to streamline HR processes, ensure data integrity, and provide training and support to staff on system usage. </li><li>Vendor Relations: Manage relationships with external vendors and service providers, ensuring the delivery of quality services as needed. </li><li>Procurement, Invoicing and Contracts: Process requisitions for supplies, blanket purchase orders for ongoing services and invoices for services/products as necessary, maintaining budget guidelines. Work with Generalists as needed in completing contracts with vendors to ensure continuity of services. </li><li>Audit and Compliance: Conduct regular audits of HR processes and records to ensure compliance with applicable laws and internal policies. </li><li>Budget Management: Assist in the preparation and monitoring of the HR department budget, ensuring efficient allocation of resources and adherence to financial guidelines. </li><li>Perform other duties as assigned. </li></ul> <p>MINIMUM QUALIFICATIONS:</p> <ul> <li>Education: Associate's degree in human resources management or a related field preferred or relevant experience. </li><li>Experience: At least 3 years in office administration, with a preference of two years in human resources or a related field. Experience in a municipal or public sector environment is a plus. </li><li>Skills: Strong knowledge of basic HR practices, excellent organizational and communication skills, proficiency in general office software (i.e. Microsoft Office), and the ability to manage multiple priorities effectively. </li><li>Necessary Knowledge, Skills and Abilities: </li><li>Knowledge of modern policies and practices of public personnel administration. </li><li>Knowledge of personnel and benefits practices and procedures, including, but not limited to benefits administration, recruitment and selection, basic labor relations. </li><li>Knowledge of computers and computer software, with ability to apply this aptitude in word processing, Excel spreadsheet development, and Word document merges. </li><li>Knowledge of proper records management, retention of records and cataloguing of files. </li><li>Excellent verbal and written communication skills. </li><li>Excellent interpersonal skills. </li><li>Excellent organizational skills and attention to detail. </li><li>Excellent time management skills with a proven ability to meet deadlines. </li><li>Ability to maintain confidential and sensitive information. </li><li>Ability to prepare and analyze comprehensive reports, carry out assignments, and administer existing and proposed programs. </li><li>Ability to learn and apply personnel policies and procedures of the City of Allentown, insurance plan benefits, programs and other policies. </li><li>Ability to provide staff support in complex, sensitive, or difficult human resources related assignment </li><li>Ability to work successfully and productively in a team environment or independently and handle with multiple tasks effectively. </li><li>Ability to perform well and be unfailingly diplomatic in a high pressure and complex environment. </li><li>Ability to multitask, establish priorities, work independently. </li></ul> <p>TOOLS AND EQUIPMENT USED:</p> <ul> <li>Requires intensive daily use of personal computer utilizing various software programs and spreadsheets, including Microsoft Office and related software, and telephone. </li></ul> <p>PHYSICAL DEMANDS:</p> <ul> <li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </li><li>While performing the duties of this job, the employee is constantly required to sit for prolonged periods at a desk and working on a computer. </li><li>The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. </li></ul> <p>WORK ENVIRONMENT:</p> <ul> <li>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. </li><li>The noise level in the work environment is usually quiet. </li></ul> <p>SELECTION GUIDELINES:</p> <ul> <li>Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. </li><li>The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. </li><li>The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. </li></ul>