<p>The Business Office Coordinator is responsible for providing, reviewing, and approving transactions that pertain to the daily operations of the office and institution as a whole. This position will support the daily operations of the Business Office and helps ensure efficient, accurate, and student-centered financial services. This position assists with accounting functions, student billing, cashiering, purchasing support, and office coordination. The Business Office Coordinator.is responsible for assisting with timely payments to vendors and collecting funds due to the College from third party sources, as well serving as a key point of contact for students, employees, vendors, and campus departments, promoting excellent customer service and compliance with college policies and procedures.</p> <p>Salary Schedule: E2 02</p> <ul> <li>Assists with daily Business Office operations. </li><li>Reconciles vendor statements each month with the amount paid by the College, researches any differences, and reports violations or noncompliance of the purchasing system to the Chief Financial Officer. </li><li>Processes independent contracts for the College including 1099s. </li><li>Reviews the age of accounts receivable each month, maintains procedures that will provide cash as soon as possible for the College, and follows up on accounts that have been outstanding for an extended period of time. </li><li>Prepares and approves cashier transaction voids. </li><li>Manages the daily receipts and payments of cash, while ensuring proper handling and securing of cash. </li><li>Assists in producing and providing yearly payroll reports. </li><li>Assists with the preparation of monthly, quarterly, and yearly payroll reports to include Federal 941 Tax reports, State tax reports, and Teacher Retirement. </li><li>Assists in compiling information for audits and/or other related reports. </li><li>Assists with the end of month/fiscal year-end reconciliation and closeout process. </li><li>Keeps abreast of ever-changing federal, state and local rates and guidelines mandated by the state and Alabama Community College System required. </li><li>Attends BANNER Group Meetings as new enhancements and releases are scheduled. </li><li>Ensures that the Benefits and payroll Specialist keeps abreast of new employee benefits and maintains stock of brochures on benefits Trenholm offers. </li><li>Assists with and enters journal entries that are necessary for month end, year-end, and grant reconciliation processes. </li><li>Assists with budget management, to include but not limited to communication with department heads about issues that have availed themselves. </li><li>Assists with the establishment of new fiscal year budgets. </li><li>Provides clear communication to staff and faculty about current Trenholm State Community College Fiscal Policies and Procedures. </li><li>Facilitates the timely and effective flow of campus communications and documents. </li><li>Serves on College committees as requested. </li><li>Participates in professional development, compliance, performance excellence, and training activities required. </li><li>Complies with policies of the College, the Alabama Community College System, the Department of Education, and other external agencies. </li><li>Retains and submits documentation as requested to support accreditation efforts. </li><li>Establishes new vendors. </li><li>Ensures annual coverage and payment for insurance policies. </li><li>Performs other duties as assigned by the Chief Financial Officer. </li></ul> <p>Minimum Required Qualifications:</p> <ul> <li>Bachelor's degree in accountancy from a regionally accredited institution. </li></ul> <p>OR Bachelor's degree in related field with five (5) years accounting experience.</p> <p>Preferred Qualifications:</p> <ul> <li>Master's degree from a regionally accredited institution. </li><li>Experience in the Alabama Community College System or at an ACCS institution. </li><li>Experience utilizing technology in order to generate reports and knowledge of word processing and other current computer software applications. </li><li>Excellent oral, interpersonal, and technical and creative writing skills. </li><li>Excellent organizational skills and detail oriented. </li><li>Must have a collaborative work style and maintain specific attention to detail. </li><li>Experience with BANNER ERP System. </li></ul> <p>Required Knowledge, Skills, & Abilities:</p> <ul> <li>Effective oral and written communication skills. </li><li>Ability to work cooperatively with a variety of skilled/unskilled, professional, and administrative personnel. </li><li>Ability to plan, organize, coordinate, and manage complicated tasks. </li><li>Ability to enter and review Journal Entries that rely on the basics of accounting. </li><li>Ability to manage multiple projects with conflicting priorities and meet strict deadlines. </li><li>Ability to respond to emergency situations and exercise sound judgement, including the ability to function effectively under pressure. </li><li>Ability to maintain confidentiality. </li></ul> <p>Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:</p> <ul> <li>Trenholm State Community College online employment application. </li><li>A current resume, including three (3) references. </li><li>Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. </li></ul> <p>WORK EXPERIENCE VERIFICATION</p> <p>Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.</p> <p>APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.</p> <p>EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees. ADVON certified employer.</p> <p>Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.</p> <p>This employer participates in E-Verify.</p>