<p>The purpose of this classification is to provide intermediate-level financial, operation, and accounting support to the Public Works Department. This position assists with budget preparation, financial reporting, reconciliation, and the processing of financial transactions, including purchase orders, invoices, and capital improvement project records, to ensure compliance with City policies, accounting standards, and efficient departmental operations. This position serves as a liaison between the department and the Financial Services Department to support accurate financial operations.The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.</p> <p> </p> <ul> <li>Assist in the coordination, preparation, presenting, monitoring, and administration of operating and capital budgets for divisions and the overall department, including operating expenses, capital expenditures, personnel, and vehicle requests. </li><li>Compile, maintain, and reconcile comprehensive budget spreadsheets tracking appropriations, expenditures, encumbrances, accounts payable, and available balances. </li><li>Analyze general ledger activity for assigned divisions to ensure accuracy, identify discrepancies, and support sound financial decision-making. </li><li>Assist with annual budget development, including data analysis, preparation of supporting documentation, and participation in budget presentations as directed. </li><li>Prepare routine and ad hoc financial reports; assist in forecasting variance analysis and identify trends affecting departmental budgets and operations. </li><li>Prepare, maintain, and monitor Capital Improvement Program (CIP) financial reports; track project budgets, funding sources, expenditures, and encumbrances. </li><li>Coordinate with Financial Services regarding CIP issues, including asset capitalization, reclassification of assets on purchase orders, and compliance with accounting standards. </li><li>Initiate, manage, track, and reconcile purchase orders and change orders; follow up to request closures or cancellations as appropriate. </li><li>Enter receiving documentation into financial systems to facilitate invoice processing and payment. </li><li>Process and review invoices and accounts payable transactions to ensure accuracy, proper authorization, and compliance with City policies. </li><li>Review and verify financial transactions related to accounts payable, accounts receivable, fixed assets, fleet, fuel, and other accounting functions. </li><li>Coordinate budget transfers and adjustments; maintain clear documentation and audit-ready records. </li><li>Maintain fixed asset records related to CIP and fleet projects, ensuring accurate capitalization, depreciation, and reporting. </li><li>Maintain and update the Fleet Replacement List; complete month-end fleet module closeout and post fleet charges for interdepartmental billing. </li><li>Maintain the Public Works fuel delivery log; complete month-end reconciliations and fuel usage analysis. </li><li>Process monthly departmental credit card statements, including reconciliation, documentation, and compliance review. </li><li>Assist with departmental billing and collections activities, including preparation and issuance of past-due notices, sanitation fees, additional pickup charges, inactivity fees, and review of work orders that generate revenue. </li><li>Support payroll, travel requests, reimbursements, and online orders as assigned; serve as backup for key financial processing functions. </li><li>Maintain petty cash accounts and organized electronic and paper files for contracts, agreements, financial records, and supporting documentation. </li><li>Maintain and update contract logs and reports; track contract terms and expiration dates to support compliance and renewals. </li><li>Assist with grant-related financial documentation, reporting, and audit preparation as directed. </li><li>Prepare dashboards, spreadsheets, technical and statistical reports, graphs, and presentations using Excel and other software applications; perform more advanced analysis under guidance. </li><li>Compose correspondence, memoranda, and other written materials for management related to financial and operational matters. </li><li>Serve as liaison between divisions, Financial Services, Purchasing, Fleet, vendors, contractors, and other stakeholders regarding routine financial, payment, and budget inquiries. </li><li>Establish and maintain effective working relationships with City staff, management, community organizations, service providers, and the public; provide customer service and resolve routine or sensitive issues as appropriate. </li><li>Attend and participate in department, workgroup, and interdepartmental meetings; serve on assigned committees and represent Directors or Managers at internal and external meetings as directed. </li><li>Assist in the development, review, and implementation of departmental financial policies and procedures. </li><li>Maintain confidentiality of sensitive financial information, department issues, and official documentation at all times. </li></ul> <p>ADDITIONAL FUNCTIONS</p> <ul> <li>May serve as back-up as needed in the department. </li><li>Performs other related duties and special projects as assigned. </li></ul> <p>Bachelor's degree in Accounting, Finance, or Business Administration from an accredited University; with two (2) years previous work experience in some form of purchasing and/or contract management. Must possess (or able to obtain within fourteen (14) days of hire) and maintain a valid Florida driver's license.</p> <p>PREFERRED QUALIFICATIONS</p> <p>Minimum Qualifications for education and experience must be met before consideration of the following Preferred Qualifications</p> <p>One (1) year previous work experience in local government. Demonstrated ability to design and compile statistical reports, forms and records. Knowledge of accounting principles, budget, fixed assets, grants, audit and CIP, and familiarity with ERP systems. Must be proficient in Excel. COMMUNICATION COMPETENCIES</p> <ul> <li>Ability to communicate clearly and professionally with supervisors, department staff, Financial Services, Purchasing, vendors, contractors, outside agencies, and the public to coordinate work activities, exchange information, explain financial processes, and resolve routine issues. </li><li>Ability to prepare accurate, well-organized written records, reports, correspondence, and financial documentation suitable for management review, audits, and decision-making. </li><li>Ability to route related phone calls and monitor departmental financial email accounts to ensure timely responses </li><li>Ability to convey moderately complex financial and procedural information verbally and in writing to individuals with varying levels of technical knowledge. </li><li>Ability to independently receive, prioritize, and respond to communications in a timely and accurate manner with minimal supervision. </li><li>Ability to understand, interpret, and apply oral and written instructions, policies, and procedures related to financial operations and City regulations. </li><li>Ability to establish and maintain effective and professional working relationships with supervisors, coworkers, customers, vendors, other departments, and external stakeholders. </li></ul> <p>KNOWLEDGE, SKILLS, AND ABILITIES</p> <ul> <li>Proficiency in the use of computers, financial systems, calculators, and standard office equipment to establish, maintain, reconcile, and analyze financial and operational records. </li><li>Strong attention to details and organizational skills </li><li>Knowledge of bookkeeping, accounting terminology, and financial processes related to budgeting, accounts payable, accounts receivable, fixed assets, and capital projects. </li><li>Strong skill in the use of spreadsheet software, including creating and maintaining complex worksheets, performing calculations, reconciling data, and preparing financial reports. </li><li>Working knowledge of standard office procedures, recordkeeping practices, and internal controls applicable to public sector financial operations. </li><li>Ability to accurately post, review, reconcile, and analyze financial transactions and perform mathematical computations with speed and accuracy. </li><li>Ability to understand, interpret, and apply oral and written policies, procedures, and technical instructions with minimal supervision. </li><li>Ability to establish, follow, and improve detailed work procedures to ensure accuracy, consistency, and compliance with City policies. </li></ul> <p>PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS</p> <p>Physical Ability:</p> <p>Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.</p> <p>Sensory Requirements:</p> <p>Tasks require the ability to perceive and discriminate visual cues or signals. Tasks require the ability to communicate orally.</p> <p>Environmental Factors:</p> <p>Essential functions are regularly performed without exposure to adverse environmental</p> <p>conditions.</p> <p> </p> <p>The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or Bonafide occupational qualifications).</p> <p> </p> <p>Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</p> <p> </p> <p>VETERANS' PREFERENCE certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the City.</p> <p> </p> <p>A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.</p>