<p>Essential Duties</p> <ol> <li>Principal source of information at point of contact for initiation of a strategic sourcing engagement 2. Engage in in-depth, probing and fact-finding conversations to gather information and provide accurate guidance to community members 3. Gather information for a situation and articulately instructs on proper procedures. 4. Create and complete purchase requisitions in the Famis and Workday software applications. 5. Review all incoming goods and service purchase requisitions via the Famis and Workday software for appropriate supporting documents and authorizations. 6. Approve and or forward all completed purchase requisitions for final approval as needed utilizing the Famis and/or Workday software. 7. Complete all Change Order purchase requisitions requests using Famis and/or Workday software. 8. Complete all Cancel and Close purchase requisition requests in Famis and/or Workday software. 9. Scan and forward requisitions or invoices to appropriate department for review and processing. 10. Issue PO's and Mass close requisitions and PO's 11. Assume point of contact role for all Tier 2 Help desk support questions 12. Monitor and take action on all incoming documents into "Purchasing Contracts" email site 13. Resend PO when needed, due to distribution errors (incorrect fax or email) 14. Reply in a timely manner to all inquiries regarding purchase requisitions and placed orders. 15. Provide information to Yale community on selections of items available for purchase. 16. Conducts research related to item availability, payment problems, and options. 17. Contacts Supplier representatives when needed to obtain or confirm additional documentation. 18. Compiles routine statistical data and information in computer software format (ex: Microsoft Office applications such as Excel, Word, Access, etc.). 19. Promote the use of contracted or preferred vendors. 20. Assists staff with the completion and distribution of forms. Identifies and resolves errors through contact with staff and University departments. 21. Uses computer software to input and retrieve a variety of data into a variety of databases (i.e. Box accounts). 22. Merges and manipulates filing systems and data to generate complex reports. 23. Maintains records and files related to purchasing activities. 24. Performs clerical functions incidental to purchasing activities. 25. Perform other duties as required. </li></ol> <p>Required Education and Experience</p> <p>Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Position Focus:</p> <p>The Senior Purchasing Assistant is the principal point of contact for initiation of a strategic sourcing engagement. Performs review and responds accordingly to Intake Portal submissions. Reviews and executes contracts up to $25K in value for good and/or services, and reviews purchase requisitions and purchase orders submitted by requisitioning departments. Assists department with the completion and distribution of procurement forms. Identifies and resolves errors through contact with staff and University departments. Gathers information for a given situation and articulately instructs on proper procedures. Other duties related to purchasing activities as assigned.</p> <p>Preferred Education, Experience and Skills:</p> <p>Experience with purchasing contracts preferred. Prior experience with Salesforce and Workday.</p> <p>Posting Disclaimer</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.</p>