<p>Position Title Grants Manager PIN 798000 Classification Summary</p> <p>The Grants Manager is responsible for the oversight of the college's grants management system, which includes the management of pre- and post-award functions. Major responsibilities include grant research and writing, grant program implementation, coordination and oversight of activities to ensure award compliance. The position works closely with the Dean of Institutional Effectiveness and Equity to ensure the college is securing external resources to support the mission and priorities of the institution. As a member of the Institutional Effectiveness and Innovation (InSPIRED) team, this position will spearhead Grants and Sponsored Programs areas and assist with other InSPIRED functions.</p> <p>This position is grant-funded. Continued employment contingent upon maintaining grant funding.</p> <p>Minimum Education and/or Training and Experience</p> <ul> <li>Bachelor's degree from a regionally accredited institution of higher learning. </li><li>Three years of related professional experience including a minimum of one year of grant writing, grant compliance, or grant management experience. </li><li>Familiarity with grant application procedures and requirements for government and private funding sources. </li><li>Experience in technical, grant, or research-based writing of proposals and/or reports. </li><li>Experience and comfort working in deadline-driven environments. </li></ul> <p>Preferred Education and/or Training and Experience</p> <ul> <li>Master's degree from a regionally accredited institution of higher learning. </li><li>At least two years of grant writing, grant compliance, or grant management experience. </li><li>Ability to research, synthesize, and write for a number of audiences and purposes. </li><li>Experience with planning and assessment software, or grant management software. </li><li>Familiarity with federal funding guidelines and electronic proposal submissions. </li><li>Demonstrated ability to develop, secure, and manage foundation, state/local, or federal grant awards. </li><li>Experience working in a post-secondary higher education setting. </li></ul> <p>Licensing Requirements</p> <p>Essential Job Function</p> <p>These are the job duties that are required of the position.</p> <p>Classification Duties</p> <ul> <li>Coordinate a comprehensive grant development program including grant prospect research and all pre- and post-award activity. (C4) </li><li>Develop and maintain internal processes, procedures, and resources in the college's grant management system to facilitate grant development and management and to ensure grant deadlines are met and major milestones are reached as outlined in approved grant proposals. (C4) </li><li>Ensure the timely and accurate submission of all tasks related to submitting college grant funding proposals, including letters of inquiry, outlines, proposals, budgets, and grant narratives. (B2) </li><li>Provide grant oversight to ensure programmatic functions comply with all applicable regulations, policies, and procedures, including assisting with the development of materials to facilitate grant implementation, administration, and compliance. (C4) </li><li>Coordinate the college's online grants management system which tracks grant opportunities in alignment with college priorities and encompasses pre- and post-award activity, such as monitoring of project funding and operational status. (B2) </li><li>Oversee and research potential funding sources, application procedures, and deadlines to allow evaluation of prospective funding opportunities, and track and maintain information in a grant database. (B2) </li><li>Prepare and submit internal and external reports as required by system and/or awarding agencies. (B2) </li><li>Manage private, state and federal grant budgets and allowable expenditures in collaboration with grant financial personnel; and, provide regular updates to the college's grant and finance offices on the progress of grant applications and funded grant programs. (B2) </li><li>Develop an annual grant application calendar and track all outgoing grant proposals with funding statuses. (B2) </li><li>Perform other duties as assigned, including attending college functions, serving on committees and attending community events. </li></ul> <p>Position Duties Multistate Employer</p> <p>Employees of Jefferson College must reside in Missouri or Illinois.</p> <p>Multistate Employer</p> <p>Position Knowledge/Skills</p> <p>Knowledge</p> <ul> <li>Modern office procedures, methods, and equipment; </li><li>Basic filing and recordkeeping principles; </li><li>Records management practices; </li><li>Confidentiality and ethical practices; </li><li>Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations. </li><li>Knowledge of federal, state and/or community funding sources and mechanisms. </li><li>Knowledge of budgeting and fiscal management principles and procedures; </li><li>Knowledge of and skill in long-range and short-range planning, program development. </li></ul> <p>Skills</p> <ul> <li>Providing customer service; </li><li>Working with a budget; </li><li>Reading and interpreting documents; </li><li>Processing and maintaining a variety of records; </li><li>Preparing a variety of reports and other related written correspondence and materials; </li><li>Demonstrate strong project management skills with great attention to detail; </li><li>Demonstrated ability to work and communicate effectively with diverse groups; </li><li>Strong oral and written communication skills; </li><li>Using modern office equipment; </li><li>Using computers and related software applications; </li><li>Database management skills; </li><li>Skill in organizing resources and establishing priorities; </li><li>Skill in long-range and short-range planning; </li><li>Skills in program development; </li><li>Skill in time management. </li></ul> <p>Machines, Tools, Equipment and Software</p> <ul> <li>Ability to use information technology for professional productivity (such as Microsoft Office Suite). </li><li>Ability to learn and navigate grants management software and college procurement processes </li></ul> <p>Physical Factors</p> <p>Physical Effort</p> <p>Physical Effort Sedentary: Exert up to 10 lbs force occasionally and/or negligible amt force frequently or constantly to lift, carry, push, pull, move objects, including the body. Sitting most of the time; walking and standing required occasionally.</p> <p>Posting Information</p> <p>Division Institutional Effectiveness & Innovation (DIV) Department Academic Affairs Reports To Dean of Institutional Effectiveness & Innovation Wage/Salary $52,104 through June 30. Effective July 1, annual salary is $54,704 Status Full-time If Part-time, hours per week If Non-exempt, work days If Non-exempt, work hours</p> <p>Posting Detail Information</p> <p>Posting Number S00626P Desired Start Date 06/02/2025 Open Date 05/27/2025 Close Date Special Instructions Summary</p> <p>This position is open until filled. Review of applications will begin on June 9.</p> <p>Quicklink for Internal Posting https://jeffco.peopleadmin.com/postings/5275 EEO Statement</p> <p>It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.</p>