<p>What You'll Do:</p> <ul> <li>Processes discipline packets </li><li>Types, copies, logs and serves employee Pre-Disciplinary Conference Notices </li><li>Manages hearing schedule </li><li>Distributes Pre-disciplinary packets </li><li>Completes confidential documents/materials </li><li>Maintains database for grievances filed by unions and exempt employees </li><li>Responsible for preparing correspondence and reports from rough draft /dictation </li><li>Composes and types correspondence </li><li>Screens incoming calls and responds to inquiries </li><li>Assigns grievance numbers </li><li>Maintains grievance files </li><li>Handles grievance communication between management and unions and employees </li><li>Tracks union leave </li><li>Compiles data related to collective bargaining and negotiations </li><li>Assists employee equal opportunity (EEO) staff with hearings and reports </li><li>Compiles information for position statements for EEO complaints </li><li>Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4 </li><li>Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed </li><li>Prepares records retention and disposal schedules and monitors record transfers </li><li>Collects, correlates/mails monthly reports </li><li>Substitutes as Warden's secretary </li><li>Assist committees (e.g., local control, publication screening, etc.) </li><li>Coordinates daily workflow of assigned area(s) </li><li>Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions </li><li>Performs other duties as required </li></ul> <p>1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.</p> <ul> <li>Or equivalent of Minimum Class Qualifications For Employment noted above </li></ul> <p>Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management</p>