<p>Provides in-person advanced administrative office support, secretarial support, and/or program coordination activities for the Physical Sciences Department and the Chemistry Department. This position plays a key role in coordinating department projects, timelines, and communication, including class schedule building, staffing, instructor evaluation coordination, front-line communication with both residential and adjunct faculty, and budget and account management. Leads the work of temporary employees within the department. This role is scheduled for daily on-site work.</p> <p>Essential Functions</p> <p>30% - Service support functions include overseeing the front desk receptionist duties, scheduling appointments, student "intake", and organizing statistical data for review; coordinating work schedules for temporary employees.</p> <p>30% - Instructional support functions such as coordinating and processing class schedule building, classroom/room reservation, ordering textbooks, contacting adjuncts, finding subs, assisting with faculty hiring/onboarding, sending communiques.</p> <p>20% - Assists with HCM, FMS, SIS functions, time and labor; monitoring and ordering supplies inventory, monitoring and tracking department budget and expenses, and retrieving and verifying information in SIS in accordance with established standards and guidelines.</p> <p>20% - Prepares and maintains routine and non-routine correspondence, reports, documents, records, and files; manages documentation/record-keeping system in accordance with established standards and guidelines. Updates and maintains schedules, calendars, and related meeting materials, including department meeting agendas and meeting minutes.</p>