<p>About us</p> <p>We are a small, specialized engineering firm focused on Naval Architecture/Marine Engineering. Our team is tight-knit, collaborative, and committed to delivering high-quality technical solutions.</p> <p>Position Summary</p> <p>We're currently seeking a reliable and detail-oriented Office Manager/Bookkeeper to support our operations in a part-time capacity.</p> <p>This part-time position (approximately 20 hours per week) is ideal for someone who is highly organized, self-motivated, and experienced in both administrative and financial tasks. The Office Manager/Bookkeeper will play a key role in ensuring the smooth day-to-day operation of the office, managing our financial records, and supporting our team with essential office functions.</p> <p>Essential Duties and Responsibilities</p> <ul> <li> <p>Bookkeeping & Financial Support:</p> </li><li> <p>Manage accounts payable and receivable</p> </li><li> <p>Process client invoices and follow up on payments</p> </li><li> <p>Reconcile bank and credit card statements</p> </li><li> <p>Maintain the general ledger using [QuickBooks / Xero / other]</p> </li><li> <p>Prepare financial reports and assist with budgeting</p> </li><li> <p>Support external accountant with tax prep and compliance</p> </li><li> <p>Process payroll and manage employee reimbursements and PTO tracking Office Administration:</p> </li><li> <p>Maintain office organization and supplies</p> </li><li> <p>Coordinate vendor relationships and manage service contracts</p> </li><li> <p>Oversee HR recordkeeping and assist with onboarding new hires</p> </li><li> <p>Schedule meetings, track deadlines, and support calendar management</p> </li><li> <p>Prepare proposals and assist with basic project documentation</p> </li><li> <p>Ensure compliance with business licenses, insurance, and certifications</p> </li></ul> <p>Knowledge, Skills and Abilities</p> <ul> <li>Proficient in accounting software (e.g., QuickBooks, Xero) and Microsoft Office </li><li>Strong attention to detail and organizational skills </li><li>Ability to manage time effectively and work independently </li><li>Excellent written and verbal communication skills </li></ul> <p>Education & Experience</p> <ul> <li>Degree or certification in Accounting, Business Administration, or a related field preferred </li><li>Experience in bookkeeping and office administration (preferably in a small business or professional services firm) </li><li>Prior experience in an engineering or technical office is a plus </li></ul>