<p>To coordinate and carry out a variety of key administrative support functions. </p> <ul> <li>Perform regular administrative assistant duties: order office supplies; screen and distribute mail; photocopy, scanning and filing. Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.  </li><li>Maintain the Vice President for Academic Affairs' calendar and phone communication including the scheduling of appointments and coordination of group meetings.  </li><li>Assist in departmental budget planning. Monitor division/department expenditures and process budget documents. </li><li>Organize, coordinate and announce various activities/events, including arranging for all necessary facilities, catering, scheduling.  </li><li>Utilize electronic filing record system. </li><li>Maintain and revise, as directed, written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and the like.  </li><li>Work closely with the Division of Student Experience in preparation and organizing commencement week activities. </li><li>Prepare, transcribe and disseminate agendas/minutes for assigned committees or councils; (Conference Committee, Deans Committee, Faculty Assembly and sub-committee of BOT). </li><li>Ensure and monitor storage of course syllabi and final exams for the purpose of accreditation. </li><li>Plan and prepare a variety of regular and special reports related to assigned functions involving background research, compiling and analysis of data from a variety of sources and so forth. </li><li>Maintain and track faculty stipend agreements. </li><li>Prepare, review and disseminate student course evaluations to divisions for distribution to faculty on a semester basis. </li><li>Other duties as assigned.- 4+ years of related experience required in working in an executive assistant role, associate or bachelor's degree preferred. </li><li>Advanced Proficiency in Microsoft Office Applications (Outlook, Word, Excel, Pivot Charts, MS Access, and PowerPoint). </li><li>Ability to communicate effectively and professionally. </li></ul> <p>Knowledge and Skills:</p> <ul> <li>Excellent communication, customer service and relationship building skills - able to interact with people of all levels in a confident, professional manner. </li><li>Manage sensitive matters with a high level of confidentiality. </li><li>Team working skills - have team-oriented experience and approach. </li><li>Flexibility </li><li>Strong writing and editing skills. </li><li>Record minutes for all meetings. </li><li>Willingness to learn and maintain information in systems used by the University: Colleague, NeoEd and Canvas (learning management systems). </li></ul> <p>Physical Demands:</p> <ul> <li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. </li><li>While performing the duties of this job, the employee is regularly required to talk or hear. The </li></ul> <p>employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.</p> <ul> <li>This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. </li></ul>