<p> </p> <p>Otterbein University is in search of an Assistant Director of Student Engagement: Fraternity & Sorority Life. The Assistant Director is primarily responsible for the design and implementation of advising, housing, community relations, and programming for Fraternity & Sorority Life. This is a full-time, exempt position working 40 hours per week, 52 weeks per year. </p> <p> </p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.</p> <p>SORORITY AND FRATERNITY LIFE</p> <p>Advising</p> <ul> <li>Serves as advisor to the Panhellenic Council, Interfraternity Council, and National Pan-Hellenic Council City-Wide chapters </li><li>Attends all Panhellenic Executive Council, IFC Executive Council, and Greek Council meetings </li><li>Meets with all Presidents and Council Officers on a monthly and bi-weekly schedule, respectively </li><li>Provides guidance to individual local chapters in lieu of national chapter advisors, including constitution development, standards, and recruitment plans </li><li>Reviews all New Member Education Plans for compliance and provides recommendations to each chapter </li><li>Ensures that chapters are using social media platforms and student engagement platform (Campus Groups) to promote programming </li></ul> <p>Programming & Training</p> <ul> <li>Coordinates the planning and implementation of recruitment and intake for IFC, Panhel, and NPHC </li><li>Ensures that FSL training complies with state and federal laws pertaining to hazing and reporting </li><li>Plans and organizes educational programming and leadership development opportunities including, but not limited to: leadership retreats, council & chapter transitions, officer trainings, risk prevention, hazing, alcohol and other drugs, new member experience, social justice, gender inclusivity, sexual assault prevention, Title IX, and accountability </li><li>Coordinates Hazing Prevention Week </li><li>Coordinates the planning and implementation of Greek Week </li><li>Promotes and supports FSL unity programming (e.g., sports tailgates, Trick or Treat for Cans, MLK Day of Service) </li><li>Ensures that chapters are using social media platforms and the student engagement platform (Campus Groups) to promote programming </li></ul> <p>University Partnerships & Alumni Relations</p> <ul> <li>Serves as liaison between the University and the local fraternities & sororities </li><li>Serves as liaison to the Otterbein Greek Alumni Council </li><li>Serves as the liaison between the University and National Headquarters of nationally affiliated organizations </li><li>Establish methods for engaging campus partners in the advising, leadership development, and programming of the FSL communit </li><li>Develops and implements staff and alumni advisor on-boarding to communicate roles, responsibilities, and expectations of the university </li><li>Hosts regular advisor meetings and trainings with chapter alumni advisors </li><li>Partners with Marketing and Communications on website and social media development </li><li>Collaborates with internal departments to engage FSL community at signature campus-wide events (e.g., Orientation, Homecoming, Ready Day, Commencement) </li></ul> <p>Records, Budgeting, Operations, & Assessment</p> <ul> <li>Maintains records of all constituents and membership in each FSL organization, including student information on multiple university platforms (Banner, MCR Housing, and Guardian) </li><li>Monitors the academic records for active and new members within FSL organizations </li><li>Manages budgets and agency accounts pertinent to FSL </li><li>Assess policies, programs and procedures for the FSL community on a regular basis </li><li>Develops and sustains administrative practices that service the FSL community, including, but not limited to: communication protocol, collection process for roster management, invoices for dues, social media outreach, and data collection </li><li>Assists with the management of the university's required online hazing prevention training platform </li></ul> <p>Judicial Responsibilities</p> <ul> <li>Serves as the "Staff on Call" for the Otterbein Police Department for incidents involving FSL organizations, emergency situations, determines appropriate actions, and communicates to key stakeholders </li><li>Performs monthly late-night chapter house visits to ensure safety protocols are in place </li><li>Hears complaints from FSL student participants about potential violations of recruitment protocols, new member education guidelines, and FSL standards </li><li>Assists with the processing of FSL student conduct violations </li><li>Communicates violations to FSL members </li></ul> <p>FSL Housing Management</p> <ul> <li>Manages housing for all University-owned FSL houses, including opening and closing, key management, furniture inventory </li><li>Conducts routine health and safety inspections of facility and reports areas of concern to Facilities Services. Monitors progress and resolution </li><li>Manages room assignments and room change/vacancy/consolidation processes within area in coordination with the Housing Operations Coordinator </li><li>Supports Housing Selection process </li><li>Develops curriculum and provides training for House Managers </li><li>Communicates with chapters regarding expectations for non-university-owned FSL houses </li><li>Researches and makes recommendations for risk management and insurance coverage </li></ul> <p>GENERAL CENTER FOR STUDENT ENGAGEMENT RESPONSIBILITIES:</p> <ul> <li>Assists with general operations, including: strategic planning, transportation and risk-management, supervision of student employees, budget oversight, communications, outreach, public relations, tracking, and assessment </li><li>Collaborates on leadership initiatives across all CSE functional areas </li><li>Provides support and assistance to the Dean </li><li>Participates in a team approach to coordinating programs within the Department </li><li>Serves on campus committees as appointed or elected </li><li>Completes reports and assessment of programs and activities </li><li>Participates in evening, late night, and weekend activities </li></ul> <p>GENERAL STUDENT AFFAIRS RESPONSIBILITIES</p> <ul> <li>Works with the Student Affairs staff and faculty to facilitate campus-wide programs and activities </li><li>Maintains open lines of communication with faculty, students, community partners, and the administration </li><li>Develops a campus community where all individuals may be served, taking into consideration the needs, interests and abilities of individual students and student groups </li><li>Participates in student affairs staff meetings, professional development opportunities, and campus presentations </li><li>Counsels with students having difficulty personally, emotionally, socially and/or academically and makes appropriate referrals </li><li>Participates in evening and weekend activities </li><li>Participates in on-call rotation </li></ul> <p>SUPERVISORY RESPONSIBILITIES: Supervises student personnel</p> <p>QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>EDUCATION and/or EXPERIENCE: Bachelor's degree required, Master strongly preferred; experience in higher education and student life. Experience working and engaging with students of various racial, ethnic, and cultural backgrounds. The successful candidate will show, through examples, support for diversity, equity and inclusiveness with students and staff and help maintain a respectful, positive work environment.</p> <p>LANGUAGE SKILLS: Must demonstrate exceptional verbal and written English skills including grammar.</p> <p>MATHEMATICAL SKILLS: Must be competent in general math.</p> <p>TECHNICAL SKILLS: Must be technically competent and comfortable using a variety of software applications and office machines.</p> <p>REASONING ABILITY: Must possess excellent attention to details; must be a team player and interact collegially with co-workers and other constituencies. Must be able to find solutions to routine and non-routine problems.</p> <p>PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>While performing the duties of this job, the employee is frequently required to communicate, sit, reach and use repetitive motions of hands and wrists. The employee must frequently lift and/or carry up to 20 pounds and occasionally push and/or pull up to 50 pounds. Evening and weekend commitment required. Must be able to meet regular and predictable attendance standards.</p> <p>WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Walk up four flights of stairs and an ability to reach above one's head and below one's knees. Must be able to meet regular and predictable attendance standards.</p> <p>Must live in furnished apartment on campus provided by the University.</p> <p>Duties are in various campus locations, in an environmentally controlled office setting, residence halls, and outdoors. Work in the evenings and weekends to accommodate the needs of students.</p> <p>This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.</p> <p>Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.</p>