<p>This is a term-limited position with an anticipated end date of 12/31/2026.  The position may be extended depending upon funding availability and will be eligible for full benefits.</p> <p>Who can Apply</p> <p>This opportunity is only open to residents of the State of Colorado.</p> <p>About the Colorado Department of Local Affairs</p> <p>The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado's approach is unique in that these local community services are gathered into one Department of "Local Affairs," which has a central focus on strengthening Colorado communities and enhancing livability.</p> <p>Vision</p> <p>The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.</p> <p>Mission</p> <p>Our mission is to help strengthen Colorado's communities.</p> <p>Why work for the Colorado Department of Local Affairs?</p> <p>The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs. </p> <p>In addition, we offer a great location and great benefits, which include:</p> <ul> <li> <p>Medical and Dental Plans</p> </li><li> <p>Strong, secure, yet flexible Retirement Plans, including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and ROTH 401K, and 457 plans</p> </li><li> <p>Employee Wellness Programs</p> </li><li> <p>Paid Life Insurance</p> </li><li> <p>11 paid Holidays per year, plus Vacation and Sick Leave</p> </li><li> <p>Short and Long-Term Disability Coverage</p> </li><li> <p>RTD Eco Pass to all eligible State Employees</p> </li><li> <p>Flexible work schedule options and hybrid work options</p> </li><li> <p>Some positions may qualify for the Public Service Loan Forgiveness Program</p> </li><li> <p>Training opportunities</p> </li><li> <p>Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program</p> </li></ul> <p>The Budget unit within the Colorado Division of Housing (DOH) provides the full range of budgeting, purchasing, payment transactions, and management of office operations.</p> <p>The Budget Analyst is the primary point person for ensuring that division funds are set up and coded appropriately and that there is sufficient planning, reporting, and on-going oversight of division financial resources. The position works with program staff providing guidance concerning all financial issues related to program budgets.</p> <p>The primary duties and responsibilities of this position include, but are not limited to:</p> <p>Financial Oversight:</p> <ul> <li> <p>Establish and maintain accounting subsystems, including pay request detail logs for external agencies, accounts payable tracking for DOH and DOH contractors, and contract closeout and deobligation tracking. </p> </li><li> <p>Liaise with DOLA accounting and accounting departments from partner agencies as needed to resolve appropriation, budget, and/or payment issues, including deadlines, availability of funds, consistent and appropriate coding, and allowability of expenses in accordance with state fiscal rules, federal guidance, GAAP, GASB, etc.</p> </li><li> <p>Create, analyze, modify, and track budgets to include Federal, Cash, and General funding for the assigned budget portfolio.</p> </li><li> <p>Create, analyze, modify, and track staffing plan as needed to stay within budget. </p> </li><li> <p>Create and manage Personnel Action Request (PAR) forms and allocate funding for all personnel within the assigned budget portfolio.</p> </li><li> <p>Review timesheets to determine the correct Cert code applications prior to director's payroll approval.</p> </li><li> <p>Advise supervisor of the status of funds and make strategic recommendations for changes as necessary.</p> </li><li> <p>Respond to inquiries for financial and grant information as requested by supervisor and DOH, and DOLA leadership.</p> </li></ul> <p>Division Compliance:</p> <ul> <li> <p>Develop and maintain budget and contracting policies and procedures for the assigned budget portfolio. These policies must be consistent with DOLA, State, and Federal requirements and include detailed instructions on handling advance payments, program income, and return of grant funds. Ensure policies and procedures are followed by subgrantees and provide training as needed to partner agencies.</p> </li><li> <p>Ensure that sections follow state fiscal rules, federal regulations, and DOLA's administrative policies in the areas of financial reporting and management.</p> </li><li> <p>Analyze, verify, and approve administrative and program staff activities related to payment processing, purchasing, and official functions.</p> </li><li> <p>Review W-9 information in CORE as needed.</p> </li><li> <p>Confirm and verify grant distributions entered in management applications/databases against CORE.</p> </li></ul> <p>Revenue and Expenditure Tracking and Reporting:</p> <ul> <li> <p>Utilize knowledge of budget and accounting procedures to establish efficient and consistent record keeping in compliance with State and Federal requirements and in accordance with DOLA standard operating procedures.</p> </li><li> <p>Monitor revenues and expenditures for assigned budget portfolio based on type of award.</p> </li><li> <p>Prepare required reports and track spending authority for numerous budgets and programs.</p> </li><li> <p>Prepare and provide monthly, quarterly, and annual financial reports for assigned budget portfolio.</p> </li><li> <p>Track and manage administrative funds, as well as grantee and discretionary funding.</p> </li><li> <p>Stay updated on changes in Uniform Guidance and program requirements for assigned budget portfolio</p> </li></ul> <p>Encumbrance Set Up and Payment Processing:</p> <ul> <li> <p>Support DOH office staff in the management of assigned budget portfolio contracts and interagency agreements. </p> </li><li> <p>Collect backup documentation and maintain standard requisitions and purchase authorization requests as needed prior to contract routing. </p> </li><li> <p>Ensure routing for all appropriate signatures prior to encumbrance of fund set up financial coding for new contracts, and log contract routing in the department contract tracking system as needed.</p> </li><li> <p>Advise on allowable activity within the Federal and State program from a financial perspective by researching, reviewing, analyzing, and summarizing budget and accounting activities in accordance with state fiscal rules and procedures and federal guidance.</p> </li></ul> <p>Class Code & Classification Description</p> <p>H8E2XX Budget Analyst II</p> <p>MINIMUM QUALIFICATIONS</p> <p>Experience Only:</p> <p>Six (6) years of experience in one or a combination of the following areas:</p> <ul> <li> <p>budget management in a government or a nonprofit entity that works with any level of government;</p> </li><li> <p>federal, state, or local grant management and/or reporting; </p> </li><li> <p>budget analyst or specialist in government.</p> </li></ul> <p>OR</p> <p>Education and Experience: </p> <ul> <li> <p>A combination of related education in business administration, public administration, finance, or closely related field (determined by the agency) and/or relevant experience as listed above, equal to six (6) years.</p> </li><li> <p>Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience.</p> </li></ul> <p>Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.</p> <p>Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.</p> <p>Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.</p> <p>Required Competencies</p> <ul> <li> <p>Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind. </p> </li><li> <p>Advanced mathematical knowledge and problem-solving.</p> </li><li> <p>Strong organizational skills.</p> </li><li> <p>Ability to work across teams.</p> </li><li> <p>Strong attention to detail.</p> </li><li> <p>Strong analytical skills.</p> </li><li> <p>Effective problem-solving skills.</p> </li><li> <p>Effective verbal and written communication skills.</p> </li><li> <p>Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.</p> </li><li> <p>Proficiency in MS Word, Excel.</p> </li><li> <p>Advanced in Excel formulas and tables.</p> </li><li> <p>Strong interpersonal skills.</p> </li><li> <p>Ability to effectively collaborate with internal and external customers.</p> </li><li> <p>Ability to identify and create process improvements.</p> </li></ul> <p>Preferred Qualifications </p> <ul> <li> <p>State of Colorado experience working in CORE (Colorado Operations Resource Engine);</p> </li><li> <p>Experience analyzing large datasets;</p> </li><li> <p>Knowledge and experience with government accounting;</p> </li><li> <p>Knowledge and experience with electronic accounting databases, including intermediate abilities with MS Excel;</p> </li><li> <p>Ability to interpret and apply policies, procedures, regulations, and federal laws.</p> </li></ul> <p>Conditions of Employment</p> <ul> <li> <p>You MUST be a Colorado resident (at the time of application) to apply for this position. </p> </li><li> <p>Pre-employment criminal background & Financial checks will be conducted as part of the selection process. </p> </li></ul> <p>Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.</p> <p>Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked "See Resume" will not be accepted. Please address every requirement for the position with your experience in your application.</p> <p>The application may include the following documents that MUST be uploaded at the time of application:</p> <ul> <li> <p>A resume (this is not a substitute for the online application, demonstrating work history)</p> </li><li> <p>Cover letter / letter of interest</p> </li><li> <p>Transcripts (if using education to meet the minimum qualifications)</p> </li><li> <p>DD214 (member-4 form) from applicants that may be eligible for veteran's preference</p> </li></ul> <p>Comparative Analysis</p> <p>Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.</p> <p>Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.</p> <p>The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.</p> <p>DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us.</p> <p>Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.</p> <p>Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.</p> <p>Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching</p> <p>documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.</p> <p>Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.</p> <p>Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.</p> <p>For questions related to this job posting, please reach out to Danielle Milone via email at danielle.milone@state.co.us .</p>