<p>Position Summary & Description</p> <p>THIS POSITION IS POSTED IN ACCORDANCE WITH THE</p> <p>AFSCME COLLECTIVE BARGAINING UNIT</p> <p>SUMMARY:</p> <p>IUP's accounts payable department processes payments and financial transactions to suppliers, service providers, and employees. The position is responsible for processing invoices, which includes entering invoices into the SAP enterprise resource planning system, verifying invoices, maintaining records of the payments, and maintaining relationships with suppliers. This position's primary focus will be on direct payments, utility payments, copier payments, food refreshment requests/invoices, and will also include extensive cross-training in all areas of accounts payable to ensure continuity of service to stakeholders.</p> <p>Review the PA Specifications for this Job Title.</p> <p>The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.</p> <p>WORK SCHEDULE:</p> <p>Monday - Friday</p> <p>8:00 am - 4:00 pm</p> <p>Position Qualifications</p> <p>MINIMUM EDUCATION AND TRAINING:</p> <ul> <li>One year as a Fiscal Assistant. </li></ul> <p>or</p> <ul> <li>Two years of experience performing bookkeeping or clerical accounting work. </li></ul> <p>or</p> <ul> <li>An associate degree in accounting or business administration including or supplemented by six credits in accounting. </li></ul> <p>or</p> <ul> <li>Any equivalent combination of experience and training. </li></ul> <p>REQUIRED SKILLS AND KNOWLEDGE:</p> <ul> <li>Candidates must communicate effectively and perform well in the interview(s). </li><li>Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members. </li></ul> <p>ESSENTIAL DUTIES:</p> <ul> <li>Check all direct payment requests for appropriate approvals and enter payment into SAP </li><li>Process all utility invoices, PA American Water, Penelec, and Peoples Gas; track payments for the Budget Office. </li><li>Process all affiliate invoices, Research Institute, Foundation, Student Cooperative Association, and The Co-op Store. </li><li>Approve or deny campus Food and Refreshment Requests, ensure all documentation is provided, and all expenditures for food meet the PASSHE Expenditures of Public Funds, Guidelines, Standards and Limits. </li><li>Review Aramark invoices for accuracy and proper approvals; enter invoices in SAP. </li><li>Process Crimson Cash and parking refunds. </li><li>Track and pay Sanitary/Trash invoices, Waste Management. </li><li>Track and pay copier expenses; manage Funds Reservations for each copier. </li><li>Manage incoming correspondence to AP Direct Payments email address. </li><li>Pickup and sort Financial Operations mail. </li><li>Create professional relationships with vendors and colleagues. </li><li>Stay up to date and current in SourcePoint and SAP Training. </li><li>Assist with year-end closing tasks to prepare IUP for audit and financial reporting. </li></ul> <p>The salary for this position is determined by the AFSCME Collective Bargaining Agreement.</p> <p>Essential Functions</p> <p>The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:</p> <ul> <li>Ability to travel to field locations and meeting/training sites by motor vehicle when required. </li><li>Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the public. </li><li>Use common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers, and similar equipment. </li><li>Perform manual duties such as lifting and carrying various weight limits. </li><li>Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged sitting or standing. </li><li>Provide assistance and guidance to internal and external customers. </li></ul> <p>Special Instructions to Applicants</p> <ul> <li>A complete application will consist of a cover letter, resume, names, and email addresses of three references submitted in this online application system at Employment at IUP. </li><li>Automated reference requests will be generated when the application is submitted by the applicant. </li><li>Official transcripts will be required prior to hiring the selected candidate. </li><li>You will receive a confirmation email when your application has been successfully submitted. </li><li>Please do not fax, mail or e-mail any documentation. </li></ul> <p>This position is posted consistent with the A-1 Bargaining Agreement notifying:</p> <p>Any Full-time Regular Fiscal Assistant employee of an opportunity to submit a bid for promotion to a Fiscal Technician position or;</p> <p>Any Part -time Regular Fiscal Assistant employee of an opportunity to submit a bid for promotion to a Full-time Fiscal Technician position.</p> <p>If no seniority bids are received, the position will be posted externally for an additional five (5) days and preference will be given to internal candidates.</p> <p>All offers of employment are subject to and contingent upon confirmation of work eligibility and completion of a satisfactory background investigation which includes, but is not limited to, Act 34, Pennsylvania Criminal Record Clearance; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigations (FBI) Criminal Background Checks.</p> <p>IUP is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression.</p>