<p>OFFICE COORDINATOR, HAWAII KAI</p> <p>As the first face and voice of ProService Hawaii, our Office Coordinator ensures every client, employee, and visitor receives a professional and positive experience. This role blends high-volume client interaction with critical administrative responsibilities-delivering seamless frontline support while managing behind-the-scenes processes with accuracy and speed. It's ideal for someone who thrives in a fast-paced, service-driven environment and takes pride in keeping things running smoothly.</p> <ul> <li> <p>Work onsite Monday through Friday, 8:00 AM to 5:00 PM at our Hawaii Kai office to support daily front office operations</p> </li><li> <p>Serve as the first point of contact for walk-ins, incoming calls, and internal requests, ensuring friendly, accurate, and timely responses</p> </li><li> <p>Own key office operations, including supplies, facilities, mail, vendor coordination, and maintaining a clean, welcoming workspace</p> </li><li> <p>Execute high-volume administrative tasks, including processing new hire paperwork, handling unemployment claims, and coordinating conference room use</p> </li><li> <p>Manage payroll distribution logistics-printing, packaging, and delivering checks with precision and confidentiality</p> </li><li> <p>Support other departments by routing documents, responding to case inquiries, and fulfilling service requests like Certificates of Insurance and travel bookings</p> </li><li> <p>Collaborate with fellow front office locations to ensure consistency, coverage, and cross-functional support</p> </li></ul> <p>WHAT YOU BRING</p> <p>You bring a sharp eye for detail, a calm presence under pressure, and a deep commitment to exceptional service. Whether juggling walk-ins, coordinating vendors, or triaging urgent requests, you consistently keep your cool and focus on getting the job done right.</p> <ul> <li> <p>Experience in a high-volume, customer-facing role with a reputation for dependability and professionalism</p> </li><li> <p>Strong administrative skills including data entry, document processing, and task tracking across multiple systems</p> </li><li> <p>Proven ability to manage competing priorities with accuracy, speed, and sound judgment</p> </li><li> <p>Exposure to HR or payroll processes is a plus, but not required</p> </li><li> <p>Strong verbal and written communication skills to represent the ProService brand with confidence and clarity</p> </li></ul> <p>WHY PROSERVICE</p> <p>At ProService Hawaii, we empower businesses and employees across the islands by delivering HR solutions that work. As Hawaii's largest local HR partner, we support thousands of organizations with payroll, benefits, risk management, and more. With over 18 consecutive years as a Best Place to Work, we're committed to fostering a purpose-driven, inclusive, and high-performing culture where people take ownership and do what's right-for clients and for each other.</p> <p>We believe great work happens when people are trusted, supported, and challenged to grow. We're building a workplace where high standards and a strong sense of purpose go hand-in-hand-and where your contributions directly impact Hawaii's employers, their employees, and the broader communities we serve. Here's what you can expect:</p> <ul> <li> <p>A Culture That Means Something: Our Core Values aren't just words on a wall. They guide how we work, make decisions, and support one another.</p> </li><li> <p>Trust and Autonomy: You'll be empowered to manage your responsibilities with clarity and independence, backed by a team that shares your commitment to doing things right.</p> </li><li> <p>Real Opportunities to Grow: Whether you're looking to deepen your expertise or step into leadership, you'll have access to feedback and coaching, development programs, mentorship, and clear paths forward.</p> </li><li> <p>Flexibility with Accountability: For Hawaii-based employees, we offer hybrid work options. For those on the mainland, we offer fully remote roles, so long as you are ready to work on Hawaii Standard Time.</p> </li><li> <p>Competitive Compensation and Benefits: We value your contributions and back that up with strong pay $20.77-$28.56 per hour, full benefits, and resources to support your well-being.</p> </li></ul>